Job no: 228026-AS
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Grant, Research, Contract Management, Human Resources, Payroll

Position Summary:

The University of Wisconsin Aquatic Sciences Center (ASC) is a statewide program of multidisciplinary research, education and outreach dedicated to the protection and sustainable use of Wisconsin's water resources - our lakes, rivers, and groundwater as well as coastal waters of Lakes Michigan and Superior. Together with other funding activities compatible with the ASC mission, the Center administers two major multidisciplinary, system-wide research programs - the Sea Grant Institute (SGI), focusing on the protection and sustainable use of the nation's Great Lakes, and the Water Resources Institute (WRI), focusing on solutions to Wisconsin's present and emerging water resources issues. Annually, the Center administers $5.3+ million in federal, state and private funding. Both SGI and WRI function as grant agencies and are the only source of National Oceanic and Atmospheric Administration (NOAA)-Sea Grant and United States Geological Survey (USGS)-Water Resources funding in the state, awarding over $1.6 million in competitive funding annually to Wisconsin public and private universities and colleges. Visit for more information.

This position provides fiscal management - with an emphasis on post award - for principal investigators for approximately 75 active sponsored projects (federal and non-federal funds). The position performs accounting, record keeping, and financial analytical services for the Center, and is responsible and accountable for proper controls and the accuracy of each transaction. In addition, this position will provide leadership in the administration of a few key human resources functions, such as procedural compliance with posting positions, hiring, and job changes. This position requires a thorough knowledge of University, Center and internal agency, state and federal rules and regulations in the maintenance, reconciliation and analysis of accounts. This position provides advice and interprets rules, regulations, policies, and guidelines for faculty, staff, graduate assistants and scientists. On-going contacts must be maintained with a variety of UW personnel in the offices of Research & Sponsored Programs (RSP), Office of the Vice Chancellor for Research and Graduate Education (OVCRGE), Accounts Payable, Materials Distribution Services, DoIT and PVS Net. The department uses an internal database, personal computer-based spreadsheets and WISER/WISDM functions to conduct operations and to monitor the department's approximate 75 active fund accounts. The position requires a significant amount of independence of action and decision-making. Responsibilities are performed under general direction of the Budget Manager in compliance with university and agency guidelines.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's Degree in Accounting, Finance, Business, or related field preferred but not required.

Minimum Years and Type of Relevant Work Experience:

* Minimum of 7 years of relevant work experience is required for Senior level.
* Excellent interpersonal human relations, and oral/written communications skills.
* Strong analytical, problem-solving, organizational, and time-management skills, as well as ability to independently determine priorities.
* Ability to work independently and be self-motivated.
* Ability to determine policies, set practices, develop and maintain an accounting program in a complex accounting environment.
* Willingness and initiative to keep knowledge of accounting, finance, software and business technologies up-to-date; and, to initiate changes when appropriate.
* Strong working knowledge of federal and non-federal grant and contract administration.

* Knowledge of university, state, federal and/or non-federal rules and regulations.
* Knowledge of UW and State of Wisconsin budgeting processes, regulations and restrictions on various account types (such as gift, GPR, federal grants, interagency agreements, contracts, etc.)
* Demonstrated skills with commercial software and UW programs such as WISER/WISDM, WISPER, MS Excel, MS Word, effort-reporting system, and e-Reimbursement.
* Familiarity with UW Human Resources programs such as TREMS, JEMS and HRS.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $44,748 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to begin the application process. You will be asked to upload a resume, detailed cover letter, and list of three professional references along with contact information.


Melissa Boyce
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 14 2020 Central Daylight Time
Applications Close: Nov 3 2020 11:55 PM Central Standard Time

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