Research Assistant

General Summary/Purpose:

The position includes assisting the Director in searches for Clinical Research Materials, maintain and manage the Reference Library, manage students who are assisting in maintaining the Library, as well as supporting the Journal Editor in Biographical Literature Searches and vetting of peer review candidates.

Specific Duties & Responsibilities:

• Helps organize and maintain paper and electronic files.
• Understands HIPAA and departmental specific policies relating to medical records policies as related to discussion, faxing and handling of patient medical records.
• Manages electronic files with PDF software and assists in developing and maintaining detailed record lists, with Microsoft Word, of clinical and medicolegal files.
• Helps coordinate document management, compose agendas, documents, correspondence, and memos on behalf of the faculty.
• Transcribe, scan, and/or type manuscripts, technical documents, tables, graphs/charts, correspondence and notes, formatting and compiling information for grants, protocols, presentations, reports, manuscripts, etc.
• Perform a wide variety of administrative support to faculty and staff as required with regards to special projects and items; know the formal and informal division goals, standards, policies and procedures.
• Create, maintain, & analyze electronic and paper record keeping systems including retrieval, retention, storage, compilation, updating, and destruction of files; creating new systems or revising established procedures as needed. Interaction involves faculty, assistants/residents, patients, administrative assistants, couriers, medical records.

Must demonstrate competence and efficiency in topic searches, library searches, bibliographic management, and bibliographic support for papers and grants, and support Dr. Gordon’s research efforts and in the Division's general research enterprise:

• Perform routine bibliographic searches, assisting students and others on this effort.
• Perform topic searches, including searches for publications by individuals and research labs. Dr. Gordon envisions these efforts to greatly increase.
• Manage the entire set of bibliographic materials that have been accumulated. This requires mastering several computer programs to be used for such functions as full-text searching, finding duplicates, and renaming files.
• Involved in pursuing selected topics, pulling together materials from a variety of sources to address the topics, and writing up reviews and summaries of such work. The topics will be not just those in cognitive neuroscience and cognitive psychology, but are expected to range very broadly across a number of disciplines, including evolutionary theory, anthropology, sociology, theoretical computational neurobiology, and also literature, poetry, music and all the arts. These are all relevant to our basic mission, which is to understand human mental functions in health and disease, and to try to improve them. The position will be important in supporting Dr. Gordon and the other faculty in keeping up with what is known and what is being discovered in efforts related to our basic mission, so that we can best determine what approaches we should be taking.
• Vetting of Peer Review Candidates. Follow a detailed process to identify and evaluate peer reviewers for submissions to an academic journal based on their level of experience, specific expertise on relevant topics, and any ascertainable potential conflicts of interest with the journal or submission authors.
• Searches related to Physical Monitoring (Physmon) research and other research projects as needed.

Minimum Qualifications (mandatory):

• Bachelor’s degree required.
• Some related experience required.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula***.

Special Knowledge, Skills, and Abilities:

• Operates personal computer to access email, electronic calendars, and other basic office support software.
• Utilizes Internet to search for information, contacts for research, and clinical consultation, international contacts for teaching and travel.
• Uses various software applications, such as spreadsheets, relational databases, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Must be able to work on multiple tasks for multiple individuals and be able to prioritize those tasks; good oral/written communication skills required.
• Must demonstrate advanced skills in MS Office (Word, Excel, and PowerPoint) and Portable Document Format (PDF) programs. Knowledge of Papers and Endnote reference manager system and PubMed web-based searches desired.
• As this individual may work in a patient care setting, he/she must be knowledgeable of HIPAA, medical records policy, quality assurance and confidentiality policies.

***JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title:Research Assistant
Working Title: Research Assistant ​​​​​
Role/Level/Range: ACRO40/E/03/CD
Starting Salary Range:$16.26-$22.25 per hour (commensurate with experience)

Employee group: Full Time
Schedule: Monday-Friday/8:30am-4:00pm
Exempt Status: Non-Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10003516-SOM Neuro Cognitive Neurology
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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