Wisconsin, United States
Salary Not Specified
Oct 13, 2020
Employment Level
Employment Type
Full Time
Job no: 227804-US
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Office & Administrative Support

Position Summary:

The Program Assistant-Confidential provides executive support to the Faculty Directors, Administrative Director, and non-clinical faculty of the Wisconsin Surgical Outcomes Research Program (WiSOR). Based in the Department of Surgery at the UW-Madison School of Medicine and Public Health, WiSOR is a vibrant health services research program that encompasses the research programs of nearly 50 investigators, research staff, and fellows. The mission of WiSOR is to improve the quality, safety, and effectiveness of surgical care through research and innovation at the University of Wisconsin. The successful candidate will play a vital role in advancing this mission. In addition to providing executive support to the Faculty Directors, this position will provide general administrative support to WiSOR and the WiSOR Administrative Director.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Between two and four years of experience providing administrative support in a professional academic, research, nonprofit, public health, community, or clinical health care setting is preferred.
Experience scheduling meetings and maintaining multiple calendars is preferred.
Proficient use of Microsoft Office programs, such as Outlook, Excel, PowerPoint, and Word is preferred.
Experience with UW systems and processes or equivalent preferred.
Experience in providing staff support to multidisciplinary teams is preferred.

Additional Information:

This position requires advanced administrative, organizational, multi-tasking, communication, and computer skills. The ability to take initiative and exercise independent judgment is essential. In addition, the ability to screen, prioritize, track, and follow to completion multiple ongoing projects in various stages of progress is critical. The incumbent will be highly organized, detail-oriented, possess excellent interpersonal, problem-solving, prioritizing, and verbal and written communication skills.



Work Schedule:

Monday - Friday
7:45 AM - 4:30 PM
40 hours per week

Appointment Type, Duration:



Minimum $17.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please select "" to submit your resume and cover letter. In your application materials, please address how you meet the criteria listed in the "minimum years and relevant work experience."


Cory Reithmeyer
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 13 2020 Central Daylight Time
Applications Close: Oct 27 2020 11:55 PM Central Daylight Time