Director of Purchasing

Location
New Mexico, United States
Salary
Salary Not Specified
Posted
Oct 13, 2020
Employment Type
Full Time

Position Details

Position Director of Purchasing Full Time/Part Time Full Time Job Type Regular Position Summary

Responsible for the management, coordination, and supervision of the purchasing department. Responsible for management and coordination of Risk Management function. Serves as the University’s representative to manage and communicate with vendors, state purchasing agencies, and Risk Management ensuring compliance. Oversees and manages the central receiving operations and the post office.

Duties and Responsibilities

• Directs the acquisition and delivery of equipment, services, and materials.
• Plans, coordinates, manages, and monitors all purchasing of supplies, materials, equipment, and services to ensure compliance with state regulations, guidelines, policies, and standards.
• Reviews all purchase requisitions and develops specifications and requests for proposals.
• Manages and supervises the University’s bid process.
• Oversees the disposition of Surplus Property for the University to include organizing surplus property auctions and sales as required by state statutes.
• Places ads of proposal requests, receives bids, and notifies vendors of selection.
• Represents the University in the Risk Management Program.
• Reviews, develops specifications, and determines the most appropriate methods of purchasing to comply with state laws.
• Composes, distributes, and receives requests for proposals (RFP’s) & Invitation for Bids (IFB’s) for goods and services for all NMHU departments as required by policy.
• Plans, develops, recommends, negotiates complex contracts and proposals, evaluates, and awards bids and proposals.
• Composes and reviews major procurement contracts; coordinates contract compliance, changes orders, and solves problems in conformance with contract law, consult with legal counsel as required.
• Maintains close contact with vendors to track purchase orders and negotiate best prices for goods.
• Plans, develops, implements, and evaluates department policies and procedures to ensure adherence and compliance with all applicable state regulations, laws, and standards.
• Reviews and submits recommendations for annual operating budget.
• Supervises and monitors work performance of subordinate staff to ensure adherence to performance goals/objectives.
• Utilizes the computerized purchasing system (Banner and Chrome River) for all purchasing, procurement, and materials management at the University.
• Functions as the Contracts and Risk Manager and serves as the focal point for insurance and claims.
• Maintain files and ticklers as to expiration/renewal dates, insurance requirements, etc. and manages all non-grant contracts.
• Collects and processes claims pertaining to Risk Management.
• Manages the central receiving and post office functions for the University.
• Performs other job-related duties as assigned.
• Maintains regular attendance.

Minimum Job Requirements

• Bachelors degree in any field.
• Five (5) years of demonstrated experience in procurement.

Preferred Qualifications

Master degree and knowledge and experience in Banner Finance Administrative Software and or Chrome River experience.

Special Conditions for Eligibility

• Must be willing to work more than forty (40) hours per week and work odd hours to include evenings and weekends.
• Must possess or obtain New Mexico Chief Procurement Officer certification within six (6) months of employment.

Knowledge, Skills, and Abilities

• Ability to prepare formal procurement solicitations in compliance with University business policies and the New Mexico state procurement code.
• Ability to evaluate procurement bids in accordance with established criteria.
• Knowledge of contract law.
• Ability to document work in progress.
• Ability to compose written communications.
• Ability to negotiate.
• Ability to make administrative/procedural decisions and judgments.
• Ability to investigate and analyze information and to draw conclusions.
• Ability to assess contract compliance and product/service quality.
• Knowledge of cost analysis techniques.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to resolve customer complaints and concerns.
• Ability to analyze and solve problems.
• Ability to mediate conflicts and reach resolutions.
• Ability to maintain accurate records.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to develop and deliver presentations.
• Ability to perform complex tasks and to prioritize multiple projects.

Physical Demands

• Lift or move up to 20 pounds…………………………………………….Frequently
• Standing……………………………………………………………………………Frequently
• Walking…………………………………………………………………………….Frequently
• Bending…………………………………………………………………………….Frequently
• Squatting…………………………………………………………………………..Frequently
• Climbing …………………………………………………………………………..Frequently
• Kneeling …………………………………………………………………………..Frequently
• Repetitive hand motion and use of computer……………………..Frequently

Working Environment

• Work is performed in a typical interior/office work environment.
• Work with frequent interruptions.

Pay Rate Commensurate with Experience and Education Work Location/Campus Center Las Vegas, NM Campus EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email hr@nmhu.edu

Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW


Posting Number AS431P Open Date 10/13/2020 Close Date Open Until Filled Yes Special Instructions to Applicant

A complete online application must include: 1) Letter of interest/cover letter; 2) Resume; 3) Names, telephone numbers and email address of three (3) Professional references in online application; and, 4) Unofficial copies of transcripts. Candidates who are invited for on-campus interviews will be required to submit official transcripts. References will be contacted in conjunction with on-campus interview. Upload required materials with online application. For disabled access or services, call (505) 454-3242 or contact Human Resources at hr@nmhu.edu NMHU IS AN EQUAL OPPORTUNITY EMPLOYER

Quick Link http://nmhu.peopleadmin.com/postings/6195 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * Do you have a bachelor's degree?
    • Yes
    • No
  3. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  4. Are you available to work in the evening (6 pm to 10 pm)?
    • Yes
    • No
  5. Are you available to work weekends?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/ Letter of Interest
  3. Unofficial Transcripts Conferring Required Degree
Optional Documents
  1. Letter(s) of Recommendation
  2. License/Certificate


Similar jobs

Similar jobs