Licensure Coordinator

Basic Function

The licensure Coordinator is responsible for providing assistance in maintaining the University's regulatory compliance for academic programs leading to professional licensure and certification programs.

Essential Functions:

  1. Work with the School of Education, School of Nursing, School of Pharmacy, and the School of Arts, Sciences and Business to develop and maintain general and direct professional licensure disclosures in accordance with U.S. Department of Education regulations.
  2. Establish and maintain communications with state licensing bodies and other professional associate entities to determine licensure requirements, and determine whether program's curriculum meets such requirements.
  3. Review and update the university's general professional licensure disclosures website.
  4. Collect and review prospective and current students' major declarations and residential domicile and issue appropriate and timely direct disclosures.
  5. In collaboration with the offices of the Registrar, Information Technology, and Admissions, develops and automated workflow to ensure direct and general disclosures are provided to prospective students prior to the student's enrollment at NDMU and to current students in the event of a change in residence, major, or program.
  6. Maintain and update accurate databases pertinent to licensure.
  7. Coordinate communications regarding licensure between deans, program directors, state licensure boards, student, and other administrators.
  8. Maintain a working and current understanding of state and federal regulations pertaining to professional licensure disclosures, transfer, and articulation.
  9. Serve on University committees, taskforces, workgroups, etc. as designated



  • Knowledge: Bachelor's degree in a related field from an accredited college or university. Master's degree preferred.
  • Experience: A minimum of two years of related professional experience working in a regulatory environment in a staff or administrative position. Experience in higher education and knowledge of professional licensure strongly preferred.
  • Skills/Aptitude: Energetic, self-starter, who takes initiative in planning and problem solving. Candidates must have proficiency with information/data collection, database management, and analysis. Candidates must possess excellent organizational and communication skills, have the ability to work individually and collaboratively with others, and appropriately prioritize competing responsibilities. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) required. Experience with Enterprise Resource Planning (ERP) system (Ellucian Colleague) or similar ERP systems beneficial.
  • Working Conditions: Normal office environment (walking, sitting, climbing stairs, reaching, etc.). Some occasional light physical demands such as bending, carrying, kneeling, lifting, and pushing may be required . Some evening and weekend hours may be required. Possibility of partial remote work as COVID-19 conditions warrant.

Training Requirements:

  • Preventing Exposure to Bloodbourne Pathogens
  • Title IX
  • Hazard Communication Right to Know
  • Active Shooter
  • Office Hazards
  • Mission Orientation
  • Sexual Harassment/Misconduct Prevention

Other Responsibilities

This position is designated as a Responsible Employee (RE). A RE is required to report incidents of sexual misconduct to the Title IX Coordinator.

Additional Information:

Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.

For all other employment inquiries, please contact Human Resources at 410-532-5898 or . Notre Dame of Maryland University is an EEO/AA employer.

All applicants must submit:

Cover letter

Salary requirements


Contact information for 3 professional references

Questions can be directed to the hiring manager, Suzan Harkness, Associate VP for Academic Affairs and Assessment, at

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