Assistant, Financial - Central I/II

Alabama, United States
Salary Not Specified
Oct 12, 2020
Employment Level
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Student Financial Services

Division Name

VP for Bus-Fin & CFO

Position Title

Assistant, Financial - Central I/II

Job Class Code

DE03 A/B

Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

The department of Student Financial Services is seeking a Financial Assistant I or II. The individual in this position performs a variety of tasks in the University’s student system, billing system, payment system, campus-based loan system and/or financial system. Job duties include, but are not limited to: preparing, examining, coding and processing forms, letters, vouchers, documents and reports for transactions; maintaining hard copy and electronic files and records; generating, reviewing, analyzing, reconciling, and processing reports/listings; and working with others to clarify policies and procedures and resolve discrepancies. In addition, functions include answering the Billing Office phones, answering billing questions received from students and parents, answering Billing e-mail along with working on the Campus-Based Loans reports and answering questions from student loan borrowers.

Essential Functions

1. Receives, evaluates, codes, approves, enters, posts and/or processes vouchers, forms, reports, and other documents.

2. Identifies and resolves inconsistencies and errors in financial documentation with appropriate persons.

3. Assists vendors, parents, students or departments concerning payments, balances, payroll inquiries, discrepancies or other account issues.

4. Makes journal entries, updates accounts on financial systems and updates various budget or management reports.

5. Files original vouchers, certificates or other paperwork according to department policies and procedures.

6. Supports implementation of new or modified financial systems.

7. Collects and processes cash, checks, stock, money orders and/or other negotiable instruments.

8. May originate, prepare, and/or approve vouchers, forms, letters, reports and other documents in response to requests.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

0 years for Level I; 2 years for Level II

Area of Experience

Experience in financial support services. Experience must include at least 2 years at the preceding level or equivalent within Auburn University.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

A demonstrated ability to follow established policies, procedures, precedents, and regulations while working under direct supervision; and the ability to complete assigned tasks by given deadlines with accuracy despite interruptions.
Skills Required: Strong communication (listening, verbal, written}, analytical/research, problem-solving, attention to detail, self-motivating, customer-oriented, organizational and time management.

Level 1: Basic knowledge of standard office functions.
Level 2: Standard knowledge of office functions. Working knowledge of Auburn University administrative systems appropriate to the position.

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Education beyond a high school diploma or equivalent; experience in a professional office environment; experience with word processing, spread sheet software; experience in customer service; and conflict resolution skills

Salary Grade


Salary Range

$18,400 - $33,800

Job Category


Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a high school diploma or equivalent?
    • Yes
    • No

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