Director of Experiential Learning and Career Success, Vice Provost Student Success Admin

Montana, United States
Salary Not Specified
Oct 13, 2020
Employment Type
Full Time

The Vice Provost Student Success Admin invites applications for a Director of Experiential Learning and Career Success . This position has responsibility for, and plans, directs, and administers programs comprising Experiential Learning and Career Success. This position will report to the Vice Provost for Student Success or their designee on the Missoula campus. The individual in this position will develop policies, objectives, work plans, work methods, and priorities for the department and its employees, and assigning work and responsibilities as necessary. They will lead forward-thinking planning for the program while managing day-to-day operations, including managing staff, budgets, and specific events in consultation with the Vice Provost for Student Success. More detailed responsibilities are outlined below.


  • Collaborate with key university administrators and faculty in the creation and implementation of programming designed to increase students' opportunities and engagement in experiential and career activities
  • Manage campus-wide data collection of academic enrichment activities
  • Manage coordinated campus-wide marketing effort to promote all experiential and career activities.
  • Participate in campus recruitment, retention and graduation efforts, and serve on campus-wide committees, taskforces, and working groups


  • Assure that all areas within the unit have effective processes for program review and use of assessment data for continuous improvement
  • Provide oversight and support for all units within Experiential Learning and Career Success
  • Direct the development and maintenance of the website to reflect the coordination of Experiential Learning and Career Success as one cohesive program with links to important resources
  • Direct the development and maintenance of relevant departmental social media sites

Operational Management

  • Manage the overall ELCS budget, and oversee the management of the sub-budgets within the department
  • Serve as a resource for faculty, staff, and students

Program Administration and Strategic Planning

  • In collaboration with staff in the department and the Vice Provost for Student Success support establishment of individual and department goals, and department mission.
  • Develop, implement, interpret, enforce, and refine department policies and procedures
  • Interpret and implement University, state, and applicable federal policies
  • Evaluate effectiveness of the programs within the department
  • Create appropriate departmental reports for distribution
  • Communicate department mission and make promotional presentations defining policies, procedures, and achievements
  • Assist University departments and administrators when necessary
  • Identify opportunities and support staff professional development; personally, participate in professional development opportunities
  • Provides regular updates to staff

Fiscal Administration

  • Prepare, administer, and monitor state and designated budgets
  • Write, monitor, and manage appropriate contracts and grants
  • Explain and clarify contract and budget requirements to sponsors
  • Recruit new sponsoring agencies
  • Assert final authority over prudent expenditures for the department

Program Promotion and Client Relations

  • Direct marketing, promotion, and public relations for the department
  • Serve on various University committees, regional and national governing boards, and subcommittees
  • Network and develop partnerships in support of student experiential opportunities
  • Develop local, regional, national, and international internships
  • Present to civic, educational, and other organizations to
  • Encourage development of student opportunities
  • Direct and assist with recruiting for employers seeking interns
  • Mediate challenges between interns and employers, support faculty internship
  • advisors, and facilitate solutions, seeking legal counsel when necessary
  • Meet regularly with University faculty, department chairs, academic deans, and administrators to cultivate professional relationships
  • Recognize faculty and employers for program contributions
  • Conduct orientations, workshops, and make presentations

Student Assistance and Counseling

  • Counsel students and assist with student preparation for experiential and career opportunities
  • Write letters of recommendation
  • Clarify program policies and procedures
  • Contact interns to discuss progress and satisfaction
  • Assure that student placement sites are appropriately vetted and reviewed

Required Skills
  • Excellent leadership and management skills
  • Candidate must have excellent oral and written communication skills
  • Demonstrated successful supervisory skills
  • Demonstrated budgeting skills including a working knowledge of Excel spreadsheets
  • Demonstrated time management skills and to establish department priorities
  • Familiarity with national and college campus best practices in career readiness and experiential learning
  • Familiar with program review and assessment practices
  • Ability to manage multiple projects in a fact paced environment and be able to task switch quickly and comfortably
  • Demonstrated commitment to collaborating with campus and community partners, including key administrators and faculty.
  • Demonstrated ability with program promotion and client relations

Minimum Required Experience
  • Master’s degree in a related field as well as at least three (3) years of professional experience in a related field position
    • A combination of education and experience to successfully perform the duties assigned may also be considered

Position Details
  • Position is full-time, 1.0 FTE, Montana University System Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
  • Salary for this position is $80,000 - $95,000 per year commensurate with qualifications

About the ELCS and UM

ELCS aims to prepare students for a meaningful career from day one. Participating in career-building and experiential learning activities such as student jobs, internships, volunteerism, and research will allow you to find your passion and gain the skills to pursue it.

Nestled in at the base of Mount Sentinel and on the banks of the Clark Fork River, UM campus is described as one of the most beautiful in the US. The region boasts unparalleled year around recreational opportunities and a vibrant arts and culture community. UM offers a unique opportunity for professional growth in a magnificent environment. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

UM provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. Located in the heart of western Montana’s stunning natural landscape, UM attracts first rate teachers, researchers, and students from around the world. A city within a city – with its own eateries, stores, medical facilities, banking and postal services, and zip code – UM has an increasingly diverse population and rich culture.

The University of Montana is an Equal Opportunity/Affirmative Action employer committed to diversity as a core value. We support equal access and welcome applications from individuals of all backgrounds, experiences, abilities, and perspectives. This position is eligible for veterans' and disabilities preference in accordance with Montana State Law.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Sunday, November 8, 2020 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience
  3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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