Assistant Registrar for Law Records

Virginia, United States
Salary Commensurate with experience
Oct 12, 2020
Employment Level
Employment Type
Full Time
Reporting to the University Registrar, Assistant Registrar for Law Records is a key player planning, implementing, and managing delivery of registrar services and student academic information within the Law School. The Assistant Registrar is responsible for assisting students, faculty, administrators, and the general population with a variety of inquiries regarding academic and administrative rules and procedures. Maintains the confidentiality of all law student records, including the supervision of matters relating to student compliance with academic regulations, residence requirements, graduation, registration, exams, courses, matriculation, degree applications, etc.

Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.  

Essential Functions:

  • Provides oversight to the Law School on all matters academic (scheduling classes, the academic calendar, degree requirements, law school policies, transfer evaluations, etc).

  • Works with the Associate Deans in matters of reporting (e.g. ABA, U.S. News) and in student matters (exam accommodations/adjustments, spaces for exams, mid-term exams).

  • Plans and manages the course registration process by: maintaining and posting the course schedule; updating as necessary. Inputting the course schedule into the student registration system. Ensuring accuracy of prerequisites, meeting times, section capacity, rules. Creating student registration priorities and monitoring. Advising students regarding registration policies and procedures. Managing the wait list processes. Communicating with students any changes, updates and requirements

  • Supervises the examination and grading process by: Preparing the exam schedule each semester. Maintaining custody of the examination questions. Assisting faculty members in the administration of examinations as well as printing answers. Managing the processing and recording of all student grades, submission of grades (Online Grading Process or directly to Law Records), processing of grade changes, and tabulation of academic and graduation honors listings. Responsible for making sure faculty adhere to the grading policies and rules of the law school. Working directly with the Associate Dean for Academic Affairs for any case of non-compliance. Preparing final semester and cumulative grades point averages for all law students each term, and maintenance of confidentiality of such lists. Preparing class rankings and grade distribution report each semester.

  • Oversees compilation, recording, verification, and dissemination of data related to student enrollment, curriculum, academic progress, grades, and bar pass rates for the Law School.

  • Monitors student academic standings (includes the Academic Success Program); certifies completion of graduation requirements and eligibility for bar examinations.

  • Manages and maintains the Law Records website and the following systems for the law school: Colleague (students, registration, updating course offerings, faculty, testing), Acalog (law catalog), Student Services (registration, degree audit, courses, testing), Informer reporting (queries databases for reports as needed), 25Live Room Reservation system (course meeting times), WorkDay (replacing Colleague).

  • Manages and assigns all room assignments for law classes and is the custodian of keys for offices/spaces in Sydney Lewis Hall and for locks on desks, credenzas, file cabinets, etc. Responsible for making sure all keys handed out are returned. Works with Facilities on key matters.

  • Performs additional duties as assigned.

Application Instructions:

Review of Applications begins October 28, 2020.

Please submit a cover letter, resume, list of three professional references with contact information, and the online application forms.

External Applicants:

Please upload your resume on the Quick Apply screen. Your application will automatically populate with your resume details, and you may verify and update details on the My Information page. Add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. You will not be able to modify your application after you submit it. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. The online application form requires you provide names and contact information for three professional references.

Current W&L Employees:

Click Apply from the Open W&L Jobs report in Workday. Update your Education and Job History. Attach your cover letter, resume, and list of three professional references in the appropriate box. Refer to the Job Aid for additional guidance.

Physical Requirements:

1: Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
2: Grasping: Applying pressure to an object with the fingers and palm.

3: Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

Types of Work:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Schedule: 8:30-4:30 with occasional evening and weekend hours

Benefit Eligible

FLSA: Exempt

Weekly Hours: 35

Minimum Pay: $54,155.00. Pay commensurate with experience.

Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.

Washington and Lee is an Equal Opportunity Employer.  As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.