Administrative Coordinator

Posting Details

Position Title

Administrative Coordinator

Job Description

The Administrative Coordinator serves the Division of Student Affairs by performing responsible, confidential, and complex clerical functions, and may coordinate a variety of departmental and campus events. Specific responsibilities include oversight of the Campus Cupboard, Advocate Student Conduct software, Lost and Found, and Student Government Association administrative needs.

ESSENTIAL DUTIES :
• Maintains appointment schedule in accordance with set priorities, maintains orderly flow of requests and keeps supervisor informed of current issues.
• Composes confidential and non-confidential correspondence, reports, and a wide range of publications that may require regulatory compliance.
• Coordinates and administers activities, workshops, and special events related to department, division, and/or campus.
• Maintains complex filing system of records, correspondence, minutes, etc.
• Monitors division expenditures and oversees budget(s).
• Establishes and maintains effective relationships with the constituents of the department/school and may serve or assist with various campus committees.
• Supervises and assigns work to student office staff.
• Answers and/or directs inquiries regarding University policy and procedures.
• Performs other duties of a similar nature or level.

Required Qualifications

• High school diploma or GED
• One year of specialized training in office administration or business management
• Three years of administrative support or related experience
• Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred Qualifications

• Experience working in a higher education environment
• Experience with Banner software
• Experience with Advocate software

Physical Demands

• Sedentary Work
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA

Non-Exempt

Additional Demands

KNOWLEDGE, SKILLS AND ABILITIES
• Office principles and practices
• Budgeting principles
• Organizational structure
• Various software applications, some positions require knowledge of operating systems and HTML
• Customer service
• Computer applications
• Organization and time management
• Various office equipment
• Written communication and transcription;
• Communication, as applied to interaction with students, coworkers, supervisor and the general public

Hours of Work

Monday-Friday 8:00 a.m. to 4:30 p.m.

Posting Number

S096P

Open Date

09/18/2020

Priority Deadline

09/30/2020

Open Until Filled

Yes
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more
  3. Please describe any previous experience you have working in a customer service enviornment

    (Open Ended Question)

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. References (3-5 with contact information)
Optional Documents