Manager, Procurement

Employer
University of St. Augustine
Location
Florida, United States
Salary
Salary Not Specified
Posted
Oct 06, 2020
Employment Type
Full Time
The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

GENERAL SUMMARY

The Manager, Procurement is responsible for executing the overall procurement strategy of the University by implementing best practices that enable business units to maximize the value they receive from suppliers to meet their strategic objectives. The Manager, Procurement will work closely with the legal department to administer the contract management system, including the origination of contracts, routing, review, execution, repository and data tracking and reporting The Manager, Procurement is also responsible for managing the purchase card and credit card programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Drawing out full specifications from inexperienced end users, researching suppliers and executing RFIs (request for information) that require suppliers to meet all our conditions or be eliminated from consideration
  • Tracking and managing supplier performance and relationships
  • Support user training for procurement programs, managing the programs, data and outcomes
  • Overseeing purchase card and credit card programs for University users
  • Managing furniture, equipment and supplies standards to leverage pricing and efficiencies
  • Inventory management, reporting and analysis as needed
  • Administering policy-related queues within the procurement system, making arrangements for training and additional communications to address non-compliance
  • Creating regular and ad-hoc reports, presentations, and communications of procurement activities to support departmental leadership financial management success and requests
  • Contacting suppliers and internal departments to resolve systemic issues
  • Addressing escalated issues/questions from internal customer within agreed upon timeframes and documenting resolutions
  • Recommending and supporting implementation of continuous improvement opportunities
  • Provide management and daily oversight of the University’s travel program; assist end users with account set-up, questions and troubleshooting as needed.
  • Ensure compliance with guidelines with procurement policies and programs to include expense processing, invoices, consulting agreements and travel policy; informs senior leadership of inconsistences in policy and processes for evaluation and correction.

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

Reports to:
Director, Procurement
Positions Supervised
: Procurement Coordinator

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Excellent written and verbal communication, ability to create clear and concise technical documentation, problem solving, deadline-oriented, process improvement, interdepartmental coordination, market knowledge.
  • Self-starter with strong organization skills and ability to handle multiple projects.
  • Strong customer service orientation; able to interact and communicate effectively various audiences and end-users in a professional manner.
  • Able to work independently and handle multiple tasks while maintaining personal work standards.
  • Able to manage time effectively in order to ensure projects are completed timely.
  • Knowledge of the procurement process to include data collection and analysis, Total Cost of Ownership (TCO), effective sourcing strategies, contract management and benefits measurement
  • Must have a commitment to supporting the delivery of a strong educational and student experience

EDUCATION and/or EXPERIENCE
  • Bachelor's degree in Business Administration, Supply Chain or Finance, MBA a plus with Procurement or Supply Chain specific specialization courses also preferred
  • 3-5+ years’ experience in Procurement or Supply Chain departments.
  • Demonstrable experience in interacting with multiple customers (e.g., business units) to successfully deliver procurement services to meet their business needs
  • Understanding of and ability to lead cross-functional change management processes required
  • Solid knowledge about strategic sourcing methodology and tools
  • Demonstrable experience of identifying, prioritizing, and resolving issues
  • Experience with RFx Development
  • Coupa eProcurement and Contracts Management or other procurement software experience a plus


LICENSURE and/or CERTIFICATION

N/A

TRAVEL

Up to 25% US domestic travel to campus locations

BUSINESS COMPETENCIES

  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

  • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.

  • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

  • Drives Results - Consistently achieving results, even under tough circumstances.

  • Innovation - Creating new and better ways for the organization to be successful.

  • Customer Focus - Building strong customer relationships and delivering customer-centric solutions.


WORK ENVIRONMENT
Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

Physical requirements of this position include the following:

Does not apply

The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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