Administrative Assistant I - Student Affairs (PT)

Employer
Southeast Community College
Location
Nebraska, United States
Salary
Salary Not Specified
Posted
Oct 07, 2020
Employment Level
Administrative
Employment Type
Part Time
Posting Details

Position Title Administrative Assistant I - Student Affairs (PT) Department Student Support Program Location Beatrice Job Category Support Staff Job Type PT Posting Number 01265 Position End Date
General Description of Position

Under the direction of the Beatrice Assistant Campus Director/Dean of Students, the Administrative Assistant I provides general clerical support for the campus Student Affairs division and Welcome Center office personnel. Primary responsibilities include digital imaging of student records. Serves as a member of the Student Affairs team, prepares reports, correspondence, filing, maintaining paper/imaging of student records, and assists students.

ESSENTIAL FUNCTIONS
DOCUMENT IMAGING
Provides primary support to the Beatrice campus Student Affairs office for imaging of student records. Enters student files into our College network imaging system. Organizes and prepares student files for imaging. Uses scanning equipment to image and index documents. Verifies the integrity of the information. Retrieves documents from the imaging system for students and staff.

PROVIDES CUSTOMER SERVICE
Delivers positive, welcoming assistance to students and guests to the Welcome Center. Responds to inquiries in-person, by phone, email, and/or mail. Directs inquires to the appropriate office.

PREPARES CORRESPONDENCE
Prepares letters, memos, reports, minutes and other items related to Student Affairs upon request using spreadsheets, word processing and email/calendar software.

OPERATES OFFICE MACHINES
Operates personal computer including printer, telephone equipment with voicemail and automatic call distribution system, copier, fax machine, document imaging system and other equipment as assigned. Software includes Microsoft Office (Word and Excel), document imaging and retrieval software, and Microsoft Outlook

PROMOTES / SUPPORTS DIVERSITY
Promotes and supports the College’s diversity goals; promote/support Access, Fair Employment, EEO, Equity, and Diversity programs and initiatives.

PROMOTES / SUPPORTS THE ORGANIZATIONAL ENVIRONMENT THROUGH GOAL 9 OF THE STRATEGIC PLAN
Promote and support the College’s organizational environment goals. Maximize operational efficiency by enhancing policies and procedures, staffing, and communication processes and practices. Enhance positive communication processes and practices, and maximize a positive and engaging organizational environment by encouraging input, reflective and transparent communication, and compassion and respect toward the views and ideas of others.

Minimum Qualifications

1. High School graduate or GED .
2. Two (2) years of office experience or one (1) year office experience plus one (1) year of related training.

Desired Qualifications

1. AAS degree in Office Professional, Business Administration, Computer Information Technology or another related field.

Salary

$15.12/hr


Open Date 10/07/2020 Close Date 10/21/2020 Open Until Filled No Special Instructions to Applicants

SCHEDULE
Normal work hours for this part-time non-exempt position are scheduled between 8:00 a.m. and 5:00 p.m., Monday through Friday. Special projects and assignments and periodic increases in workload may require evening and weekend work on an infrequent basis. This is a part time regular position for 24 hours per week.

Quick Link http://southeast.peopleadmin.com/postings/7120 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Did you graduate from High School or get your GED?
    • Yes
    • No
  2. * Do you have a minimum of 2 years secretarial/clerical experience or 1 year office experience plus 1 year of related training.
    • Yes
    • No
  3. * Employment Offers are conditional based upon successful completion of all Criminal Background Checks, reference verification, transcript verification (where appropriate) and employment verification. Do you agree to these conditions?
    • Yes
    • No
  4. * All information entered in the Online Application (not your Resume) will be used to determine if you meet the minimum education and experience qualifications. Have you reviewed your Application to be sure it contains all experience and educational information to support and verify that you meet the minimum qualification for this position?
    • Yes
    • No
  5. * Are you authorized to work in the United States on an unrestricted basis?
    • Yes
    • No
  6. * Where did you see this posting? Which newspaper, website, College site or from a friend?

    (Open Ended Question)

  7. * The minimum salary established for this position is $15.12 an hour. Is this acceptable to you?

    (Open Ended Question)

  8. * this position will cover both Milford and Beatrice Campus, however, College employees may be required to work at other locations as needed. Is this acceptable to you?

    (Open Ended Question)

Applicant Documents
Required DocumentsOptional Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Unofficial Transcripts
  4. Recommendation Letter


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