ADVANCE Program Associate & GCA

Specific Duties & Responsibilities:

Partners with departmental faculty and/or budgetary staff and Johns Hopkins University Research Administration (JHURA) toward the planning and development of sponsored award submissions to various federal offices, private agencies/foundations and commercial companies. Provides instruction, preparation assistance and support related to grant application procedures. Reviews all proposals for accuracy, content, and adherence to all relevant guidelines. Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. Provides background and documentation for subcontract negotiations. Provides oversight of ADVANCE programs, initiatives, and activities in consultation with key faculty. Develop and implement plans, including special projects and educational activities; manage tasks and financial resources. Determine appropriate courses of action based on a thorough understanding of desired outcomes, expectations and timelines. Provides administrative support to ADVANCE faculty, including calendar support for the Center Director. Exercises independent judgment in prioritizing meetings and scheduling. Initiate, develop and prepares agendas; and prepare and distributes materials. Coordinates and manages events, workshops and seminars in support of the ADVANCE mission. Takes responsibility for planning and executing all aspects of key events, including site selection, vendor negotiation, registration, pre and post event communications, budget management, travel arrangements and reimbursements. Initiates ordering of supplies and other procurements, processes and tracks reimbursements for the Center director. Manage non-sponsored funding, including the Center operating budget and discretionary accounts. Understand and utilize institutional policies for post award grant process and sponsor guidelines. Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, Institutional Review Board (IRB) protocols, information within grant documents, conflicts of interest, etc. Maintains ongoing updates and communications related to current grants and contracts, including reconciliations and reporting to Principal Investigators and Whiting School leadership. Coordinates the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately. Pro-actively ensures spending is compliant in accordance with institutional and sponsor regulations, terms, and conditions. Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, expense reimbursements, paying invoices and paperwork finalization related to subcontract setup. Conducts complex award management activities including monitoring and managing accounts, projections and reporting. Will serve as primary point of contact for ADVANCE faculty and act as a liaison with campus partners and funding agencies. Updates ADVANCE website and maintains social media presence as needed. Other duties as assigned.

Minimum Qualifications (mandatory):

Bachelors degree required. Two years of administrative/budgeting experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied, equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

Special Knowledge, Skills, and Abilities:

Ability to make independent judgments and to act on decisions on a daily basis. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Familiarity with website software and social media platforms. Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF and DOD.