Senior Administrative Asst. (Social Work)

Position Details

Position Title

Senior Administrative Asst. (Social Work)

Position Number

000364

Position Summary

The Senior Administrative Assistant position provides administrative support for the faculty within the Department of Social Work. The Department of Social Work includes the following programs: Bachelors of Social Work ( BSW ), Masters of Social Work ( MSW, and Field Education (FE).

Essential Job Functions of Position

Greet, assist and direct walk-in traffic. Answer telephone calls and take messages, direct/relay calls/messages as appropriate to facilitate communication among faculty, students and the public.

Serve as liaison between faculty, the Chair and students. Provide or obtain information in response to inquiries or specific issues that arise, contacting students as necessary to facilitate communication.

Create and maintain office files. Address and mail requested information to prospective students and other parties. Prepare outgoing and process incoming mail.

Maintain office supply inventory and order supplies as needed. Oversee use and maintenance of office equipment. Initiate repair or maintenance as needed.
Assist with ordering textbooks and desk copies as requested by instructors following Bookstore procedures to facilitate availability of textbooks for each semester.

Copy, assemble and distribute correspondence, tests and other documents as appropriate, including informational packets to new students and internship sites to facilitate program application and participation.

Create and format documents (manuals, tests, etc.), and grade exams as requested. Review documents, door schedules, and other items as requested. Type revisions for the clinical manual to update information for users.

Review student applications to verify completeness and follow up with students to obtain missing information/documents.

Create, update and maintain student files to track student progress.

Download degree audits from Banner and update student audit sheets verifying required coursework is complete, to aid faculty with student advisement. Complete audit and certificate sheets for accepted students. Verify GPA’s meet standards, etc.

Enter class schedules into Banner as directed by the Chair. Establish overrides in Banner as directed by course instructors for student enrollment. Distribute enrollment pin numbers for students.

Update program websites as directed by the Chair.

Monitor department budget accounts and keep Chair appraised of account balances. Assist with budget preparation as requested.

Perform additional job related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

High school diploma or GED . Two years of experience providing administrative support, or completion of a course of study at the post-secondary level in office management/support and 1 year of experience providing administrative support, or college degree and work experience in an office environment.

Preferred: Work experience in higher education or other educational environment. Experience using Learning Management Systems ( LMS ).

Knowledge, Skills & Abilities

Proficiency in using word processing and spreadsheet software. Proven ability to work independently, proficiency in multi-tasking, and congenial personality.

Preferred: Proficiency in using Microsoft Office especially Microsoft Excel.

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Campus Security Authority

No

Special Instructions to Applicant

The review of applications is immediate.
The interview process requires the completion of skills assessments to determine proficiency in the software and skills needed to perform the essential functions of the position. Testing information will be provided to candidates selected for interviews.

Advertised Pay

Entry rate is $11.39 per hour with a potential for a higher entry rate

Work Schedule

Regular Business Hours

Full-time/Part-time

Full Time

Average Hours per Week

Months per Year

12

FLSA

Non-Exempt

FTE

1

EEO Statement

Washburn is dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Number

S0133P

Background Check Required?

Yes

Driving History Checked?

N/A

Drug Screen Required?

N/A

Anticipated Start Date

Position End Date (if temporary)

For earliest consideration apply by

Posting Close Date

Open Until Filled?

Yes

Quick Link for Direct Access to Posting

https://washburn.peopleadmin.com/postings/2544
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have two years of experience providing administrative support, or completion of a course of study at the post-secondary level in office management/support and 1 year of experience providing administrative support, or a college degree and work experience in an office environment.
   • Yes
   • No
2. * Describe your experience in the area of maintaining and processing records with accuracy and ensuring confidentiality of sensitive information. Do you consider yourself a detail­ oriented person
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Letter of Recommendation

Optional Documents

1. Cover Letter