Research Analyst (AA/S I - Exempt) / Sponsored Programs Administration

Employer
California State University, San Bernardino
Location
California, United States
Salary
Salary Not specified
Posted
Oct 05, 2020
Employment Level
Administrative
Employment Type
Full Time


Research Analyst (AA/S I - Exempt) / Sponsored Programs Administration
California State University, San Bernardino



Overview

Employment Status: Full-time, Probationary "Exempt" Position.

Work Schedule: Typically, Monday through Friday 8:00 a.m.-5:00 pm.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 11, 2020.

Position Summary:
In support of California State University, San Bernardino's (CSUSB) research, creative, and scholarly activities, the Sponsored Programs Administration office provides post-award financial and compliance oversight of funded grants and contracts from award issuance to close out.

Under general direction of the Director of Sponsored Programs Administration (SPA) the Research Analyst (RA) will act as a post award liaison and will require close coordination with funding agencies, principal investigator/project director (Pl/PD), Auxiliary Financial Services (AFS), Auxiliary Payroll (Payroll), University Enterprises Corporation Human Resources (UEC HR), Office of Research & Sponsored Programs (ORSP) and various University departments, colleges, and divisions.

Current employees will be given preferred consideration.

Typical Activities

Typical duties may include, but are not limited to:

The Research Analyst (RA) will apply independent judgement and expertise to perform timely, compliant, post award administration to multiple moderately complex grants and contracts in accordance with sponsor specific regulations, OMB 2 CFR 200, and institutional policies and will have direct responsibility and accountability for work results.
  • Will be a point of contact, for PI/PD, related to all post-award issues and policy and procedural matters to ensure compliance with applicable regulations and funding terms and conditions.
  • Perform work in situations where numerous demands are involved and will determine approaches to project management and prioritize and manage an assigned workload of projects.
  • Utilize analytical skills to perform policy research, analysis and evaluation, related to grants and contracts fund management to include, fiscal and budget analysis, financial management, accounting, compliance, and problem solving.
  • Utilize knowledge of agency regulations, OMB 2 CFR 200, and institutional policies to manage, review and authorize various transactions, expenditure documents, travel claims/advances, and contracts.
  • Conduct account analysis, budget variance analysis, review of financial statements, queries of expenditure transactions, and encumbrances to identify and resolve problems.
  • Compile all required supporting documentation, certifications, and approvals to develop and issue project related external subawards and subcontracts.
  • Prepare budget adjustments or modifications and cost transfers, journal entries and generate requests to funding agency for approval and/or for processing in PeopleSoft.
  • Provide financial administration and oversight of assigned projects in accordance with institutional policies and processes, funding agency terms and conditions, OMB 2 CFR 200 from notice of award to closeout.
  • Provide training to PI/PD and project staff on how to generate and read CFS financial statements, queries and drilldowns.
  • Provide advice and guidance to PI/PD and project staff for collection of acceptable documents needed to certify the cost sharing and effort reports, collect on a monthly/ quarterly basis, and meet with project staff as needed to follow up on collection of documents.
  • Provide advice and guidance to PI/PD and project staff for collection of acceptable documents needed to certify the cost sharing and effort reports, collect on a monthly/ quarterly basis, and meet with project staff as needed to follow up on collection of documents.
  • Analysis and review of expenditures to determine funds availability, adherence to budget, allowability, allocability, and compliance with agency and institutional regulations and policies to ascertain accurate and complete submission of supporting documentation.
  • Approve and track contractor expenditure activity/invoices to ensure compliance with applicable contractual and regulatory commitments/obligations and deliverables.
  • Monitor and track cost share commitments and effort certification for compliance, accuracy and timeliness.
  • Oversee and conduct award close out in accordance with funding agency/institutional policies and record retention management to ensure contractual obligations and compliance requirements are met.
  • Other duties as assigned.


Minimum Qualifications

Education and Experience:
  • Bachelor's degree and/or equivalent preferably in Business Administration, Public Administration, Accounting, Finance or closely related field.
Desirable Qualifications:
  • Three (3) to Five (5) years experience and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Experience in an academic, public entity, or non-profit research administration environment (post award) is desired.
Knowledge, Skills and Abilities:
  • Applicants must have general knowledge and understanding of accounting basics and financial record keeping methods, procedures and practices.
  • Excellent analytical, critical thinking, and problem solving abilities is essential.
  • Experience in developing and monitoring budgets and/or contracts, accounting, fiscal reporting, and government compliance is essential.
  • Ability to review financial documents for accuracy, completeness, validity, and adherence to regulations.
  • The ability to read and interpret contracts is essential.
  • Must have excellent organization and strong interpersonal, communication and writing skills.
  • Must be dependable, self-motivated and detail-oriented.
  • Must be able to work in a diverse team environment and possess excellent customer service skills.
  • Thorough knowledge of Microsoft Office Suite and knowledge of working with PeopleSoft Common Finance Systems is desired.


Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)



To view full description and to apply, visit: https://www.csusb.edu




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