Job no: 227164-US
Work type: Staff-Full Time
Location: Madison
Categories: Event Planning, Program Coordination, Office & Administrative Support

Position Summary:

This position requires excellent administrative, organizational, oral and written communication, computer, and interpersonal skills in order to carry out the duties set forth in assisting the Vice-Chairs in coordinating complex daily clinical, academic, research and administrative activities. Other duties include backing up the neurosurgery residency coordinator position and assisting with the coordination of the department resident/fellow anatomy educational seminars and other educational courses/symposiums/seminars.

This position must interface with outside physicians, medical providers, patients, administrators, researchers and scientists locally, regionally, nationally, and internationally. The ability to screen, prioritize, track and see to completion, multiple ongoing projects in various stages of progress is essential. . The responsibilities require considerable independence of planning, decision-making and action, as well as composing and implementation on behalf of the department faculty, nursing and department overall. This position is under general supervision and reports to the program supervisor.

The School of Medicine and Public Health is deeply committed to diversity, both as an end in itself and as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

-No Degree Required.
-Prior training or education in program coordination and office support strongly desired.

Minimum Years and Type of Relevant Work Experience:

-At least 1 year of experience working in a clinical and administrative office setting required.
-At least 1 year of experience working in program coordination/support required.

-Considerable experience and proficiency in word processing software (i.e. Word), computer databases and spreadsheets (i.e., Excel), Outlook calendaring, and slide software (PowerPoint) is required.

-Knowledge of Medical Terminology required.

-Knowledge of and considerable experience with a hospital, medical school and university policies and procedures preferred.

Additional Information:

To see the principal duties of this position, please click on the "List of Duties" link above.

Criminal Background Check and/or Caregiver Check Required.

Knowledge/Skills Required:
-Excellent organization, communication and interpersonal skills in order to work with a variety of faculty, residents, staff, students and persons external to the department.
-Good judgement and ability to work independently to manage and coordinate multiple projects including special projects assigned.
-Must respect confidentiality and demonstrate independent decision-making.
-Considerable experience and proficiency in word processing software (i.e. Word), computer databases and spreadsheets (i.e. Access, Filemaker Pro and Excel) and slide software (PowerPoint).
-Knowledge of Medical Terminology.

Knowledge/Skills Preferred:
-Knowledge of and considerable experience with a hospital, medical school and university policies and procedures.



Work Schedule:

Monday through Friday, 8:00am-4:30pm.

Appointment Type, Duration:




Instructions to Applicants:

To apply for this position, please click on the "" button. Please upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.


Kabao Chang
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 1 2020 Central Daylight Time
Applications Close: Nov 4 2020 11:55 PM Central Standard Time

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