Specialist I/II/III, Contracts and Grants

Alabama, United States
Salary Not Specified
Oct 01, 2020
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Admin-Science & Math

Division Name

College of Sciences & Math

Position Title

Specialist I/II/III, Contracts and Grants

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Ongoing depending on need, funding and performance

Job Summary

The College of Sciences and Mathematics’ Associate Dean for Research Office is searching for a Contracts and Grants Specialist. This position will provide Contracts and Grants support at the college-level and will provide time sensitive departmental contracts and grants support. Work activities will include working closely with departmental contracts and grants staff to support proposal development, working with faculty on pre- and post-award management, ensuring that proposals are compliant with sponsor requirements, keeping up-to-date on federal sponsor regulations, and working collaboratively with the COSAM Research Office contracts and grants staff.

Essential Functions

Essential functions for the position will include but are not limited to: 1) Proposal development-Acts as a contact person in ADR office for faculty and/or departmental research administration at beginning of proposal process. Coordinates with PIs to identify required information for proposal development activities. The key role of this position is to reduce the administrative burden on faculty so they can focus on the scientific part of proposal.; 2) Research office management- Maintains records of grant activities within the COSAM Research Office. Works with the COSAM ADR and Director of Research to develop annual research reports.; 3) Program coordination- Work collaboratively with the COSAM Research Office staff to provide training to faculty on proposal development, support programmatic activities of the Research Office (e.g., travel
committees, Undergraduate Research Fellowship, graduate liaison, etc.), and support administrative activities undertaken by the Associate Dean for Research and Graduate Studies.; and 4) Proposal editing- Effectively write, edit and proofreads proposals for faculty. Knowledge of different administrative rules for each sponsor. Takes the administrative burden off the faculty so they may focus on the
proposal technical content.

Education Level

Bachelor's Degree

Field of Study

Accounting, Finance, Business or Related Field.

Years of Experience

Level I - Requires 0 years of relevant experience

Area of Experience

Accounting, finance or related field.

Requirements for Additional Job Levels

Level II – Candidate must possess 2 years of relevant experience.

Level III – Candidate must possess 4 years of relevant experience.

Education Level

When a candidate has the required experience but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels


Minimum Skills and Abilities

Candidate must possess excellent written and interpersonal communication skills. Must possess excellent organizational skills as well as the ability to multi-task. In addition, candidates must possess knowledge of basic accounting principles, knowledge of spreadsheets and word processing for report creation, and a willingness to learn the requirements for preparing research proposal for various governmental and non-governmental agencies. COSAM is committed to cultivating culturally competent professionals. Candidates must be committed to building an inclusive and diverse community.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Compass certification, knowledge of procedures for proposal creation with governmental and non-governmental agencies, and knowledge of Auburn University policies and procedures.

Salary Grade


Salary Range

$31,300 - $65,500

Job Category


Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a Bachelor's degree or higher in Accounting, Finance, Business or related field, OR 8 years of experience to use in lieu of a degree?
    • Yes
    • No

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