Purchasing Manager

About Oakton Community College :

For 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Continuing education
Great benefits
Paid winter break
FRIDAYS OFF during the summer


Job Description:

Basic Function and Responsibility:

The Purchasing Manager position is vital to the success and efficient functioning of the overall procurement process for the College. This position is responsible for the supervision of two purchasing assistants, as well as assisting the Director of Procurement in the Administrative Affairs Division for coordination of purchases, including drafting bid specifications where appropriate, advertising bids, obtaining quotations, and analyzing bid documents for completeness.

Characteristic Duties and Responsibilities:

• Obtain, research, and review specifications and information to then develop and prepare bid specifications and quotes for equipment, supplies, and services for all College departments. Attend pre-bid and bid opening meetings when needed.
  
• Ensure that the outcome of selection processes follows best practices and is in compliance with College procurement policies and local, state, and federal requirements.
  
• Analyze and monitor all purchase requests against budgetary limitations contacting administrators, faculty and staff as necessary to notify of restrictions and/or discuss these purchases.
  
• Maintain institutional purchasing calendar to schedule purchases for Board approval, prepare monthly Board agenda items, and attend Board meetings when necessary.
  
• Review and verify all purchase orders, sign and approve orders up to $5,000 and obtain proper approvals for orders over $5,000. Review and sign/approve all bids, quotes and correspondences.
  
• Maintain productive and professional relationships with current and potential vendors. Interview and correspond with vendors to discuss and evaluate products, services, and prices. Identify new vendor contacts to expand vendor base.
  
• Coordinates deliveries and installation to ensure standardization and prompt delivery for College programs.
  
• Maintain the College's Business Enterprise Program (BEP) including responsibility for tracking and reporting participation results to the Board of Trustees and Illinois Community College Board (ICCB).
  
• Supervise staff employees in Purchasing including: hiring, delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions.
  
• Manage College credit cards, ensuring accuracy of account codes, review transactions and report abuse; analyze and maintain monthly records of usage and expenditures.
  
• Maintain adequate knowledge regarding various state laws, purchasing acts, provisions, policies and procedures pertaining to public procurement.
  
• Perform other job-related duties as assigned.

Requirements:

Qualifications and Working Conditions:

• Bachelor's degree in a business related field (i.e., Purchasing, Business Management, Accounting, Materials Management) or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is required.
  
• Five or more years progressively responsible professional purchasing experience. Two years supervisory experience is required. Higher education setting preferred.
  
• Ability to summarize and communicate information both orally and in writing.
  
• Certified Purchasing Manager certification is preferred.
  
• Work is done in a general office work environment with little or no exposure to adverse working conditions.

Additional Information:

Supervision Received:

Administrative supervision is received from the Director of Procurement, Budget, and Planning.

Supervision Exercised:

Functional supervision is exercised over staff employees.

HOURS: Monday - Friday 8:15am - 5:00 pm

Salary: $56,586


Application Instructions:

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. One (1) of the references must be your most recent, direct supervisor.

Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

URL: www.oakton.edu