Registrar - College of Law

Location
Florida, United States
Salary
Salary Not specified
Posted
Oct 01, 2020
Employment Level
Administrative
Employment Type
Full Time

Registrar – College of Law

About FIU

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

Job Summary

The Registrar in the College of Law provides leadership to plan, organize, and manage all of the activities related to the College’s Registrar’s Office including serving as the official authorized keeper of the College’s student records. The Registrar is also responsible for the collecting, recording and reporting of student records within FERPA Guidelines, e.g. grades, registration data and transcripts. In addition, the Registrar interprets and develops appropriate recommendations for the implementation of related technology applications in support of enhanced services offered through the Registrar’s Office. 

Duties include:

  • Plans and directs the maintenance of official student records and ensures proper access to student files by students and administration; student files include application data, GPA, class rank, and other necessary data.
  • Ensures compliance with U.S federal rules and regulations, especially pursuant to FERPA, University policies and procedures, and record keeping standards. Establishes and administers student records management, archiving, and destruction policies and procedures, in accordance with established regulations, policies, and standards for the maintenance, handling, and disposition of student and institutional records.
  • Works closely with the Associate Dean responsible for course schedules and assignments by assisting with the class schedule and updating course offerings in accordance with University policies and procedures.
  • Oversees compilation, recordation, verification, and dissemination of all data related to student enrollment, curriculum, academic progress, and grades for the College. Processes all grade changes and tabulation of academic rank, and graduation honors listings.
  • Provides and/or oversees provision of advice to students regarding graduation requirements, to include residency requirements, bar course-load selection. Monitors student fulfillment of graduation requirements, academic standing, probation, and suspension. Certifies eligibility for bar examinations.
  • Creates academic calendars for all credit-bearing College programs. Sets up academic calendar and term session tables for each semester in PantherSoft.
  • Manages all aspects of registration, including term activating students, visiting student information and applications, setting registration appointment times, and running all the associated processes, as well as validating the information to ensure a smooth registration process.
  • Provides student data to the Associate Dean responsible for external reporting, including reports to the ABA and the U.S. News and World Reports.
  • Evaluates transfer credits for newly admitted students. This involves maintaining a database for transfer students, ensuring faculty subject area professors evaluate transfer-student courses for College of Law credit, preparing transfer letters for the Associate Dean of Academic Affairs signature, and inputting transfer credits in PantherSoft.
  • Prepares and sends all advanced standing letters and inputs transfer credits, including transfers from LL.M. to J.D., ensuring no credit is given for LL.M. courses and restarting the GPA for the J.D. program.
  • Ensures periodic evaluation of services provided and develops new programs and procedures as needed.
  • Oversees all aspects of the examination process for the College of Law. Creates examination schedules, including make-up exam arrangements, and supervises proctoring of exams. Oversees examination retention and destruction, in accordance with established policies, regulations, and guidelines.
  • Manages, updates, and maintains PantherSoft database system. Coordinates with the PantherSoft technical team and Degree Audit Office to ensure updates for the College are tested and working for internal processes.
  • Serves as liaison with University Registrar's office regarding space and scheduling, and students' records. Provides and promotes excellent customer services to all constituents. Interacts with faculty, students, other administrators and staff.
  • Advises law students in face to face meetings about course selections, graduation requirements, and grades. Communicates information to and among students about curriculum and J.D. program through various technology platforms, as appropriate to counsel students on academic matters, and overseeing online graduation audit program.

Minimum Qualifications

Master's degree and six (6) years of related experience within a University's Registrar Offices.

Departmental Requirements

At least two years of experience as Registrar, Associate Registrar or Assistant Registrar. At least three years of experience working in a Law School.

Job Category

Administrative

Advertised Salary

Starting at $85,000, salary is commensurate with experience and education. 

Work Schedule

Begin Time: 8:30 a.m.

End Time: 5:00 p.m.

Pre-Employment Requirements

Criminal Background Check

 

How To Apply

 

Go to http://careers.fiu.edu click on Prospective Employees and search for job opening ID# 522080 or click here

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process.

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12 am of the close date.

 

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/wp-content/uploads/sites/54/2016/04/Campus_Security_Report__Safety_Guide.pdf.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

 

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

  

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.