Executive Director, General Services

Employer
West Valley-Mission Community College District
Location
California, United States
Salary
Salary Not specified
Posted
Oct 01, 2020
Employment Level
Executive
Employment Type
Full Time


Executive Director, General Services

West Valley-Mission Community College District


Closing Date: 10/26/2020

Definition:
The West Valley-Mission Community College District is seeking a talented leader to fill the position of Executive Director, General Services.

The Executive Director provides leadership and plans, organizes, directs, and reviews the activities and operations of the general services division including purchasing, public works bidding, risk management, contract administration, and shipping and receiving functions. The incumbent will coordinate assigned activities with other divisions and outside agencies; and will provide highly responsible and complex administrative support to the Associate Vice Chancellor of Finance and Administration.

ABOUT THE DISTRICT

Santa Clara County, home of the Silicon Valley, is a world-renowned center for high technology and an important business and financial center. It is also the Bay Area's most populous county, with almost 2 million residents, and the site of California's third largest city, San Jose. West Valley and Mission Colleges serve an area of approximately 350,000 residents. The West Valley-Mission Community College District is one of the largest employers in Santa Clara County.

The District is composed of two colleges: West Valley College in Saratoga and Mission College in Santa Clara. Together they enroll more than 17,375 students with diverse backgrounds. Courses are taught during day, evening, and weekend hours, in addition to online courses and distance learning. More than 1,525 faculty and staff work for the District, which has a budget exceeding $135,287,206. The service area includes the cities of Santa Clara, Saratoga, Campbell, Los Gatos, Monte Sereno; and parts of San Jose, Cupertino, Sunnyvale, and Santa Cruz County.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


Assignment:
This is a classified administrator position with an anticipated start date of January 4, 2021. This is an exempt, management position and is not subject to overtime.


Salary and Benefits:
Salary:
  • Anticipated Hiring Range: $125,047-$133,178 annually (Administrative Salary Schedule, Range 17, Steps A-C).
  • Annual salary step increases to maximum of salary range, $155,895 (Administrative Salary Schedule, Range 17, Step G)

Benefits include:
  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.

Minimum Qualifications:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

2. Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, finance, or a related field.

3. Seven years of increasingly responsible experience in purchasing or risk management, including two years of administrative and management responsibility.


Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:
  • Develop, plan, and implement division goals and objectives; recommend and administer policies and procedures.
  • Coordinate division activities with those of other divisions, departments, and outside agencies and organizations; provide staff assistance to the Chancellor and Vice Chancellor; prepare and present staff reports and other necessary correspondence.
  • Direct, oversee, and participate in the development of the division’s work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.
  • Supervise and participate in the development and administration of the general services budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures.
  • Select, train, motivate, and evaluate staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the division.
  • Manage the risk management function for the district including oversight of workers’ compensation management and insurance programs, acting as liaison with legal counsel, reviewing property and liability claims, tracking litigation, determining disposition and settlement of claims, and communicating with claimants.
  • Interview vendors; analyze prices and market trends; prepare bid specifications and conduct bid openings; create, contract administration to include following all relevant laws, develop, maintain and reviewing all district contracts for final signature of Vice Chancellor.
  • Manage the district’s warehouse function for receipt, issuance, storage and protection of all materials and equipment; establish warehousing and distribution standards and procedures.
  • Manage, audit and issue district procurement cards; maintain and retain various records.
  • Represent the division to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
  • Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.






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