Research Program Coordinator

The Department of Oncology is seeking a full time Research Program Coordinator to work at Sibley Hosptial in Washington, DC. Under the direct supervision of the Clinical Research Program Manager, the Research Program Coordinator is responsible for monitoring the clinical course and collection of research data on patients entered onto protocols at the Johns Hopkins Sidney Kimmel Comprehensive Cancer Center (SKCCC). The Research Program Coordinator is responsible for the organization, submission, maintenance and accuracy of all patient clinical research data in a timely and ongoing manner.

Specific Duties and Responsibilities:

• Maintains detailed working knowledge of all assigned protocols. Transmits and distributes protocol information. Responsible for submission, verification, and maintenance of protocol specific information on the Web Protocol Library.
• Maintains electronic or hard copy regulatory binder for each assigned protocol. Adheres to all protocol requirements to ensure the validity of clinical research patient data. With minimal assistance, prepares annual renewal requests and submission of protocol amendments and other regulatory duties as required.
• May assist the principal investigator in defining information and plans required to accomplish goals of studies. May help design and create study specific data collection forms.
• Verifies patient eligibility for studies by comparing patient history and clinical laboratory results with protocol requirements. Confirms patient registrations and relevant data points in SKCCC electronic patient databases.
• Maintains a research chart for each patient. Collects and compiles clinical data from a variety of sources. Enters and updates the Clinical Research Management System (CRMS) database promptly. Insures accuracy and timeliness of data so that the physician may use information in planning treatment for individual patients.
• Verifies scheduling of patient appointments, tests, and follow-up visits at the appropriate time in the treatment cycle to assure completion of protocol requirements. May design and compile materials, which aid physicians / other staff in complying with protocol requirements for these visits and tests.
• Meets regularly with principal investigators and supervisor of studies to review data accuracy and overall study progress. Participates in all mandatory meetings to develop increasing knowledge of clinical trials. Completes minimum requirements for additional educational units.
• Prepares reports on individual patients or the study as required by the principal investigator and/or external agencies. Responds to special projects or queries related to data.
• In conjunction with clinical personnel writes and prepares adverse event reports on patients enrolled on studies, and submits these to the appropriate agencies.
• Submits continuing reviews, protocol events, safety reports, and protocol amendments to the JHMIRB through eIRB electronic review system.
• Prepares for and participates in audits of studies. Corrects errors in data when necessary.
• Is knowledgeable of and complies with Good Clinical Practice, ICH Guidelines and SKCCC Clinical Research Office policies.

Minimum Qualifications (mandatory):

Education:

• BA/BS degree required with course work in sciences / health care preferred.

Experience:

• Some relevant experience required.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula***.
• Appropriate additional education may substitute for some experience.
• Experience with Oncology and eIRB is desirable.

Special Knowledge, Skills, and Abilities:

• Excellent organizational skills required.
• Excellent attention to detail skills required.
• Ability to follow multiple, detailed directions of various protocols.
• Knowledge of medical terminology highly desired.
• Must have excellent time management skills.
• Must have excellent oral and written communication skills.
• Proficiency in Excel, Word required.

Specific Requirements:

• Must adhere to guidelines regarding honest reporting of sensitive and confidential patient information.
• Understands the importance / impact of data integrity in terms of patients, study results, costs, quality of service and scientific research in general.
• Regular contact with physicians, other health care personnel and occasionally, patients, requires the use of good judgment, tact and sensitivity.

***JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title:Research Program Coordinator
Working Title: Research Program Coordinator ​​​​​
Role/Level/Range: ACRO40/E/03/CD
Starting Salary Range:$16.26-$22.35 per hour
Employee group: Full Time
Schedule: Monday-Friday/8:30am-5:00pm
Exempt Status: Non-Exempt
Location: 01-DC:District of Columbia
Department name: 10002928-SOM Onc Clinical Trials
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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