Administrative Program Coordinator

General Administration:

• Monitors, evaluates and implements business practices and procedures to support the day-to-day operational needs of the program and the Director.
• Will supervise administrative staff consisting of administrative assistants and secretaries at some point in the future; assists faculty with human resources issues including recruitment, time sheet approval and other matters.
• Maintains an understanding of sponsored funding administration including guideline interpretation, budget development, and animal and human subject’s approval.
• Facilitates programmatic activities such as retreats, seminars, and visiting scientists which promote interactions among the multidisciplinary program members.
• Ensures compliance with administrative policies as needed to ensure smooth operation in the program.
• Maintains accurate inventory of space and equipment.
• Facilitates space assignment and on boarding of new faculty and staff.
• Represents the organization to both internal and external constituent groups in such a manner as to enhance the image of the Program and to further its objectives.

Human Resources:

• Supports the JHU personnel management functions of the Director and Administrative Director, including recruitment and retention, employee relations, grievances, training orientation, career development and the equitable administration of compensation programs.
• Directs personnel requisition activity and advertising.
• Works with finance staff to ensure availability of funds and ensure appropriate accounts are charged at the time of hire and annual increases.
• Works with Oncology HR Office and faculty to expedite and facilitate screening and hiring activity.
• Assists faculty with human resources issues related to non-administrative program staff and trainees; coordinates with the departmental HR representative to appropriately handle new hires and personnel issues;
• Ensures Program compliance with appropriate HR policies including JHU, Sibley, Faculty, and Fellows.
• Assists faculty in the hiring of postdoctoral fellows, graduate students, undergraduate students and volunteers, and processes VISAs for international staff.
• Coordinates faculty appointment and promotion material documents.
• Provides information to professional staff on fringe benefits, tax guidelines, credentialing requirements, etc.
• Develops excellent working relationships with Oncology Human Resources; working closely together in monitoring salaries and compensation.
• Ensures that all departmental human resource activities are carried out consistent with Hospital and University personnel policies.
• Responsible for maintenance of divisional personnel and payroll records as they relate to work history and professional development of each staff member and postdoctoral and other students.
• Assures confidentiality and compliance with policy.
• Ensures that faculty recruitment activities are consistent with Standard Operating Procedures.
• Drafts correspondence to Program faculty, fellows, and staff.
• Assists Program Director with material required to effectively evaluate faculty performance and productivity.
• Supervision of Others: Will supervise Administrative Coordinators as positions are approved for hire.