Associate Registrar

Summary

Lynn University is an innovative, global and personalized college based in Boca Raton, Florida. Our 3,000 students are from approximately 100 countries. Our NCAA Division II Fighting Knights athletics program has won 25 national championships (and counting!)

The Chronicle of Higher Education consistently recognizes us as a "Great College to Work For" with high scores in compensation and benefits; work/life balance; job satisfaction; respect and appreciation, and more.

As a Lynn employee, you will help us build a better world with our students. Lynn is currently accepting applications for the position of Associate Registrar.

The Associate Registrar works in collaboration with the University Registrar in departmental goal setting, planning and operational policies; provides technical and analytical support in the development and implementation of strategies related to records management and office operations. This position supervises the Athletic and Graduation Coordinator.

Essential Duties and Responsibilities

Athletic reporting:

• Supervises the Athletic Certification Coordinator and processes related to that position.

Graduation reporting:

• Supervises the Graduation Coordinator and processes related to that position.

NSC Reporting:

• Responsible for processing data required to be reported to the National Student Clearing House which includes:
• Submitting enrollment files every three weeks
• Submitting degree verification after each conferral

Transfer Evaluations:

• Responsible for processing transfer evaluations in coordination with admissions and academic coordinators, maintaining and updating our transfer evaluation system

Advising:

• Maintaining and updating our advising system
• Creating advising worksheets each year after catalog publication
• Updating and maintaining advising worksheets as needed
• Overseeing the transmission of data from the Admissions to Registrar function in Jenzabar.

Course Scheduling and Room Assignments:

• Leads efforts with campus-wide teams committed to creating an academic class schedule that strives to meet the needs of all involved in the educational mission of the institution, while prioritizing the needs of students to be able to find success at the university.
• Directs the creation of the academic class schedule, including entry into Jenzabar and the Event Management System (Live25).
• Approves and guides the publication of the online schedules of classes and main campus final exam schedules.
• Directs academic schedulers in assuring that appropriate classroom space is assigned to scheduled classes by creating policies and procedures around these tasks.
• Prepares reports and analyzes data on classroom utilization, distribution of classes across the instructional periods and other data impacting the student and faculty scheduling to support data-driven decision making.
• Develops and implements outreach efforts to departments, faculty and students.
• Directly manages a team that is involved in the production of schedules, plans and assigns work, provides training and facilitates regular workshops to staff within the Registrar's Office and to those supporting the academic scheduling function within the schools.
• Creates and convenes a scheduling review and assessment group, and actively participates as a member to inform discussions with course/classroom scheduling expertise and best practices.
• Manages the creation and maintenance of procedural, policy, on-line knowledge base and manual aides on policies, procedures or technical applications pertinent to course and classroom scheduling.
• Recommends business practices, technology and other changes that may improve workflow and functionality, analyze current and future system needs.
• Acts as liaison for the Office of the Registrar with University administrators and academic offices on all matters related to academic scheduling.
• Provides leadership to those engaged in the academic scheduling process.
• Develops appropriate recommendations for policies and procedures at the university level and at the school/department level to ensure student-centered practices and compliance.

Other Duties:

• Participates in the overall planning of activities within the Registrar's Office, developing, recommending and implementing major policy and procedural changes.
• When the Registrar is unavailable, acts as department head and oversees all Registrar operations/processes. This includes attending Undergraduate, Graduate and Academic Affairs Council when Registrar is unable to attend.
• Work with the Registrar to determine and attain manpower, reviewing performance of employees and procuring the necessary tools and equipment needed to sustain current and future department operations. Provides technical and analytical support in the development and implementation of strategies related to records management and office operations.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree from a four year college or university.  Master's Degree preferred.
• Minimum of 3-5 years of related experience 

Accreditation and equal opportunity

Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Lynn University Compliance Officer/Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, titleixcoordinator@lynn.edu, or +1 561-237-7727; or to the U.S. Department of Education Office for Civil Rights.

Lynn University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call +1 404-679-4500 for questions about the accreditation of Lynn University. 2020 Lynn University

Americans with Disabilities Act

Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling +1 561-237-7639.

The Annual Security and Fire Safety Report

In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Warnings, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The Annual Security and Fire Safety Report is available online at lynn.edu/securityreport

For your health, Lynn University is now smoke- and tobacco-free.