Instructional Support - Academic Program Assistant (Nursing)

The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

GENERAL SUMMARY

To provide administrative supportto the Program Director concerning all aspects of program operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepareand furnish relevant information about the program for the web site, catalog,accreditation, student and faculty recruitment and marketing operations;prepare, edit, and proofread documents, ensuring quality of all outgoingcorrespondence.
• Coordinateoffice procedures including correspondence, appointment scheduling, maintainingprogram equipment and functions.
• Attenddepartment meetings and any scheduled retreats. Prepare agendas and recordminutes and handouts. Distribute minutes on a timely basis.
• Maintainfaculty files for the Program Director; process confidential facultyevaluations at the end of each semester.
• Interactwith faculty, staff, students, alumni, visitors or outside agencies to relayUniversity information, policies, procedures and activities. This includesmail, email, faxes and telephone messages.
• Prepare,mail-out and compile data from surveys of alumni and their employers.
• Preparevarious types of media of course related materials for distribution tostudents.
• CompleteScantron scoring of course examinations and evaluations; provide reports tofaculty.
• Actas a back-up to university receptionist when needed.
• Otherresponsibilities as assigned by university business manager.

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities thatmanagement may deem necessary from time to time.

POSITION IN ORGANIZATION

Reports to
: Academic Program Director

Positions Supervised
: This position has no direct reports but may manage student worker schedules and timesheets, if assigned

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listedbelow are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Excellent communication skills, both verbal and written, including communicating with tact and discretion.
• Intermediate to advanced experience with Microsoft Officeproducts such as Windows, Word, Excel, PowerPoint.
• Ability to maintain confidentiality.

EDUCATION and/or EXPERIENCE

• Minimum of three years of experience as an administrativeassistant
• Minimum of high school diploma or equivalent (bachelor’sdegree or vocational training in office skills preferred).
• Willingness towork a flexible schedule when required.
• Must haveexcellent project management skills, the ability to manage competingpriorities, and the ability to build and maintain strong partner relationships.
• Demonstratedability to establish and maintain positive working relationships with thepublic, supervisors, students, professional staff/faculty and co-workers.

LICENSURE and/or CERTIFICATION

Not applicable

TRAVEL

Position may be required to travel.

BUSINESS COMPETENCIES

To perform the job successfully,an individual should demonstrate the following competencies:

• 
  Collaborates -
  Buildingpartnerships and working collaboratively with others to meet shared objectives.
• 
  Being Resilient
  -Rebounding from setbacks and adversity when facing difficult situations.
• 
  Instills Trust -
  Gainingthe confidence and trust of others through honesty, integrity, andauthenticity.
• 
  Drives Results -
  Consistentlyachieving results, even under tough circumstances.
• 
  Innovation -
  Creatingnew and better ways for the organization to be successful.
• 
  Customer Focus -
  Buildingstrong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT
Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computerequipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.