Director of Sponsored Programs, CHS-SPO

Virginia, United States
Salary Not Specified
Sep 29, 2020
Employment Type
Full Time

Position Information

University Code 26331 University Title Contracts and Grants Manager University Job Family Legal, Audit & Compliance ORP Eligible Yes For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Regional Working Title Director of Sponsored Programs, CHS-SPO Position Number 558230 Position Type Staff Job Status Full-Time FLSA Indicator Exempt Employee Group University Employee Department Humanities & Sciences Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities

The College of Humanities and Sciences invites applicants to apply for the position of Director of Sponsored Programs. One of the primary goals of this position is the leadership, management and oversight of the College of Humanities and Sciences -Sponsored Programs Office. This position will be responsible for the coordination of pre/post-award activities, particularly with a focus on the integration and intersection between areas. This person will focus on high-priority and complex proposal, financial activities and ensuring compliance at all levels. This role manages multiple staff positions and focuses on cross-training to ensure skill flexibility. Lastly, this position will serve as the first point of contact and resource, and will lead outreach activities for College faculty and staff.
Duties include but are not limited to:

•Provides leadership and development activities in support of the promotion and growth of externally funded activities.
•Further develops and implement pre/post-award focused training and outreach efforts to the institutional faculty and staff.
•Supervises CHS - SPO personnel. Directs performance appraisals and assists with career development and growth of the operational staff.
•Primary reviewer and unit approver of proposal submissions. Responsible for assuring that proposals adhere to College, institutional and sponsor policies and requirements.
•Revises and advises on approved budget changes to awarded grants/contracts.
•Serves as the primary fiscal administrator (FA) for grants and grant activity in the College.
•Provides oversight and coordination of post-award actions, account reconciliation process, cost share management and works in coordination with HR and graduate studies on research-related hiring.
•Manages complex sponsored portfolios of various departmental faculty
•Represents CHS on campus-wide committees addressing sponsored projects issues and works with appropriate units to implement solutions. Serves as primary liaison between College and VCU RA community and as CAR representative.
•Establishes policies and procedures relating to pre-and post-award administration by identifying areas where such polices need to be developed, and working with the Associate Dean for Research and Graduate Studies to integrate these recommendations in to CHS -SPO’s mission.
•Advises upper-level CHS Administration of critical and/or sensitive issues related to the management and administration of sponsored projects, including interpretation of related University policies and sponsor regulations.
•Develops reports for office performance metrics, forecasting and trending of award expenditures and provides relevant ad hoc reporting.

Minimum Hiring Standards

-Minimum of 5 years’ experience, including demonstrated leadership, organization and administrative skills related to pre and/or post-award administration in a complex academic institution.
-Demonstrate effective administrative and technical skills and ability to exercise a wide range of independent judgment and discretion in discharging duties and responsibilities of the position.
-Knowledge of state and federal regulations related to research administration, including Uniform Guidance 2CFR200) and Cost Accounting Standards.
-Demonstrated ability to successfully work with electronic submission portals ( NSF FastLane,, etc.).
-The ability to work well with all levels of employees and external members of the community and to deal effectively with a wide variety of people in person, by phone, and electronically.
-Open and collaborative style that encourages teamwork and cooperation.
-Must have a passion for excellent customer service and commitment to exceptional quality.
-Ability to work well under deadline pressures, exhibiting sound judgment, without sacrificing accuracy or customer service.
-Ability to prioritize work and handle multiple priorities simultaneously.
-Demonstrated ability to solve problems independently using available resources.
-Exceptional verbal/written communication skills.
-Strong organizational skills.
-Bachelor’s Degree or commensurate experience required.

Preferred Hiring Standards

-Ability to successfully work with internal systems (e.g., RAMS - SPOT, Banner, RealSource, ChromeRiver) preferred.
-Advanced degree preferred.
-Certified Research Administrator ( CRA ) and/or CPRA, CFRA preferred.

Required Licenses/ Certifications Anticipated Hiring Range $70,000 to $75,000 Application Process/Additional Information

As part of your application package, please submit a:
—cover letter explaining interest and relevant previous experience;
—current resume (in addition to the completed state application); and a
—separate document listing three professional references and their contact information uploaded under “other.”

Campus Monroe Park Campus Hours/Week 40 hours/week Normal Work Days/Hours Monday-Friday; 8 AM to 5 PM Job Open Date 09/29/2020 Posting will close on or before 10/20/2020 Open Until Filled No Job Category Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please briefly describe your pre- and post-award experience, including the names of federal agencies and foundations for which you have experience managing grants.

    (Open Ended Question)

  2. * Please describe your managerial and supervisory experience.

    (Open Ended Question)

  3. * Please describe your experience working with proposal submissions systems (e.g.,, fastlane, etc.).

    (Open Ended Question)

Optional & Required Documents
Required Documents
  1. Cover Letter/Letter of Application
  2. Other Document
  3. Resume
Optional Documents
  1. Curriculum Vitae (CV)

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