Academic Program Coordinator

Manage andmaintainelectronic applicationsthroughoutcycle.Assistwithcompletingapplicationfilesbyemailing orcallingapplicantsandcoordinatingwithUndergraduateAdmissionsoffice. Sendfollow-updepartmentadmissionslettersandmanage responsesfromadmittedstudents. Coordinate enrollmentdocuments.Process,uploadandfollowup onenrollmentsto besurethey have been updated in thevariousJHUsystems. Trackgraduationprogressfor seniorsandjuniors(3x a year). Manage the degree audit system, including documenting and tracking program exceptions for every student, and communicating curriculum changes to Academic Affairs. Provide support for the ABET accreditation and represent department at school-wide accreditation process meetings. Collectcurrentandpaststudentdata.Generate statisticalreportsrelatedtoapplicationandadmissionsdata. Schedule ClassMeetings(Freshman,SophomoresandJuniors,eachsemester) Assign faculty advisors and coordinate advising week – communicate with faculty and students; release holds if necessary. Prepare letters and assist students with any paperworkrelatedtotravel,lateregistration,employment,orvisas. UtilizeSISandotherRegistrar’soffice formsto assist theDirectorofUndergraduateStudieswithcourseschedulingprocessesincluding completing courseworksheets,ensuringtimely submission,processingchanges,workingwithfacultyandRegistrar’sOffice,requestingclassroomassignmentsandequipmenteachsemester. Assistwitheventplanningfororientationsessions,guestspeakersatstudentorganizationeventsandexternalconferences.Shownew andprospectivestudents thedepartmentfacilities. Work closely withtheSr. Academic Program Coordinatortorunallgraduation-relatedevents. Organize annualundergraduatefacultyretreat. Manage departmentundergraduate awards(spring)includingconvocation. AssistfacultyliaisonwithMULYandPURAawardseachsemester. Update ASENcourse catalog, undergraduate handbook, andother publicationsannually.Proofreadmaterials and assembleinformationpacketsfor prospective students. SupportUndergraduateDirectorinmanagingthefreshmanintroductory class(540.101) Provide assistanceto AIChEstudentorganization. Deliver andpickup itemsfromvariousoffices. Initiate Hire/Termination ISRs for students. Process payroll for hourly-paid TAs, course graders, and student workers through the SAP payroll system. Initiate shopping cart through SAP and assist TAs on the shopping cart process. Act as a liaison and resource for student organizations to support the success of URM and other historically underrepresented and underserved students. Work closely with Cultural and Diversity Inclusion committee to develop programs that foster student, staff, and faculty education in social justice, anti-racism, health equity, macroaggressions, and implicit bias. Other duties as assigned.

Minimum Qualifications (mandatory):

High School Diploma/GED. Three years administrative/academic related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.