Academic Program Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Sep 24, 2020
Employment Type
Full Time

General Summary/Purpose:

Theposition isresponsible for assistingthe departmentAdministrator andtheDirectorofUndergraduate Studieswithadministrative tasksrelatedto theactivitiesfor300+undergraduatestudentsin theDepartmentofChemicalandBiomolecular Engineering(ChemBE).Theywillorganize,update andmaintainoffice files,andprocessalldocumentsrelated toChemBEundergraduateacademicaffairs.Theywillmaintainconsistentdata acrossapplicationsusedbyallUniversityandWhitingSchooloffices.They willassistwithrecruitment,admissions,scheduling,andeventplanning

Specific Duties & Responsibilities:

Theprimarydutiesandresponsibilitiesof the job:

    Manage andmaintainelectronic applicationsthroughoutcycle.Assistwithcompletingapplicationfilesbyemailing orcallingapplicantsandcoordinatingwithUndergraduateAdmissionsoffice. Sendfollow-updepartmentadmissionslettersandmanage responsesfromadmittedstudents. Coordinate enrollmentdocuments.Process,uploadandfollowup onenrollmentsto besurethey have been updated in thevariousJHUsystems. Trackgraduationprogressfor seniorsandjuniors(3x a year). Manage the degree audit system, including documenting and tracking program exceptions for every student, and communicating curriculum changes to Academic Affairs. Provide support for the ABET accreditation and represent department at school-wide accreditation process meetings. Collectcurrentandpaststudentdata.Generate statisticalreportsrelatedtoapplicationandadmissionsdata. Schedule ClassMeetings(Freshman,SophomoresandJuniors,eachsemester) Assign faculty advisors and coordinate advising week – communicate with faculty and students; release holds if necessary. Prepare letters and assist students with any paperworkrelatedtotravel,lateregistration,employment,orvisas. UtilizeSISandotherRegistrar’soffice formsto assist theDirectorofUndergraduateStudieswithcourseschedulingprocessesincluding completing courseworksheets,ensuringtimely submission,processingchanges,workingwithfacultyandRegistrar’sOffice,requestingclassroomassignmentsandequipmenteachsemester. Assistwitheventplanningfororientationsessions,guestspeakersatstudentorganizationeventsandexternalconferences.Shownew andprospectivestudents thedepartmentfacilities. Work closely withtheSr. Academic Program Coordinatortorunallgraduation-relatedevents. Organize annualundergraduatefacultyretreat. Manage departmentundergraduate awards(spring)includingconvocation. AssistfacultyliaisonwithMULYandPURAawardseachsemester. Update ASENcourse catalog, undergraduate handbook, andother publicationsannually.Proofreadmaterials and assembleinformationpacketsfor prospective students. SupportUndergraduateDirectorinmanagingthefreshmanintroductory class(540.101) Provide assistanceto AIChEstudentorganization. Deliver andpickup itemsfromvariousoffices. Initiate Hire/Termination ISRs for students. Process payroll for hourly-paid TAs, course graders, and student workers through the SAP payroll system. Initiate shopping cart through SAP and assist TAs on the shopping cart process. Act as a liaison and resource for student organizations to support the success of URM and other historically underrepresented and underserved students. Work closely with Cultural and Diversity Inclusion committee to develop programs that foster student, staff, and faculty education in social justice, anti-racism, health equity, macroaggressions, and implicit bias. Other duties as assigned.

Minimum Qualifications (mandatory):

    High School Diploma/GED. Three years administrative/academic related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

    Bachelor’sdegree preferred. Experience in an academic setting is strongly preferred

Special Skillsand Knowledge:

    ProficiencywithMicrosoftWordandExcelrequired.FamiliaritywithAdobe Acrobatispreferred. MicrosoftPowerPointexperienceisdesirable. Skilledinfriendlyandprofessionalinteractionwithstudents,staff,researchers,andprofessors. Musthavestrongorganizationalskillsandability to learnnew tasksandprocesses. Excellentwrittenandoralcommunicationskillsrequired

Thispositionrequiresahighdegreeofattentiontodetailandexcellentinterpersonalskills.Qualifiedcandidatesmust bepolite,friendly,professionalanda teamplayer.Thispositionrequiresanindividualwho ishighlyorganizedandabletoprioritize andhandle multipletasksinanextremelyfast-pacedenvironment.

Classified Title:Academic Program Coordinator ​​​​​
Role/Level/Range:ATO/02/OE
Starting Salary Range:$17.43 - $23.95/ hourly
Employee Group: Full Time
Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Exempt Status: Non-Exempt
Location: Homewood Campus
Department Name: Chemical & Biomolecular Engineering
Personnel Area:Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Homewood Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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