Director of Human Resources

Posting Details


Posting Number: 06001779 Position Title: Director of Human Resources Posting Date: 09/23/2020 Closing Date: 10/23/2020 Open Until Filled (notes): Length of Position: 12 months per year Anticipated Start Date:

01/04/2021

Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 29 Starting Pay Range $80,647-$95,582 plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: Typically 8:00am - 5:00pm Days of the Week: Typically Monday - Friday Job Summary/Purpose:

Plan, direct, and supervise the daily operations of the COCC Human Resource (HR) Department of the College, including recruitment, selection, onboarding, classification, compensation, benefits, and policy development to assure compliance with College policy, state, and federal regulations. Develop, manage, and delegate work across the HR department to most effectively and efficiently serve the college’s HR needs, while supporting the professional development of HR staff. Coordinate with the Chief Human Resources Officer in the full scope of duties assigned.

Terms of Employment:
• This is a 12-month exempt position at pay level 29 in the Administrative salary schedule.
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Requires the provision of official transcripts upon hire.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

HR Supervision and Leadership:
1. Supervision and leadership of HR staff and operations. Directly supervise the HR Operations Manager and the Employee Benefits and Wellness Manager.
2. Ensure compliance with records retention and archives laws; maintain confidentiality, security and integrity of personnel records.
3. Responsible for developing appropriate personnel policies and monitor for consistent application. Assist with the administration of College manuals, including the Handbook for Exempt, Confidential, and Supervisory Personnel and the HR section of the General Procedures Manual.
4. Provide oversight for the development, implementation, and administration of employee benefits, including coordination of benefits through Oregon Educators Benefit Board and the College Insurance Committee.
5. Provide leadership and direction for employment practices of the College to ensure the College’s compliance with all local, state, and federal laws and regulations with regard to recruitment and selection of all professional, faculty, and classified staff.
6. Work with supervisor to prepare and monitor the budget, strategic plan, and annual operation objectives for HR services.
7. Provide oversight and direction for project management and programs related to new and existing Human Resources functions.
8. In coordination with supervisor, responsible for oversight of the HR integrated computer systems and web pages, including recruitment, onboarding, position control, etc.

Compensation/Classification:
9. Responsible administering the classification and compensation system, salary administration and performance evaluation procedures for classified and administrative staff members. Work with supervisors for salary reviews and studies.
10. Responsible for annual updates and to ensure that salaries, salary schedules, job tables, and positions are accurately maintained.
11. Provide oversight to ensure that job descriptions for classified, faculty, and administrative staff are developed in conjunction with budget administrators, and that positions are properly classified and filled with personnel with appropriate qualifications. Periodically review the system and update or propose revisions as necessary.
12. Responsible for oversight of College compensation, hiring, and retention processes and for the development, implementation, and presentation of training and workshops for all employee groups.
13. Provide employee statistical data, reports and salary information as required for internal use or for state and federal agencies.

Legal and Compliance:
14. Responsible for adherence to all collective bargaining agreements.
15. Meet with College staff and supervisors when individual action is requested and/or needed to resolve employee relations issues. This may include working with supervisor in the preparation of work plans, disciplinary action, and processing for termination, or design and implementation of job training, and outplacement programs.
16. Ensure compliance with equal employment opportunity, sexual harassment and misconduct, DEI, non-discrimination, Title IX, ADA and ADEA policies, procedures and complaint investigation/resolution.
17. Consult with College attorneys regarding labor relations and other matters related to HR.
18. Keep the CHRO informed of HR matters of importance to the College.
19. Serve as College liaison for local, state, and federal agencies relating to HR matters.

EEO, Diversity, Equity, and Inclusion ( DEI ):
20. Provide oversight and direction for development of DEI and EEO initiatives.
21. Enhance services to protected groups such as veterans and people of color.
22. Maintain data on DEI initiatives and outcomes.

Knowledge, Skills and Abilities:

1. Knowledge of HR functions and professional practices, including recruitment, selection, classification, compensation, benefits, information systems, training and development, diversity, employee relations, worker’s compensation, and policy development.
2. Knowledge of and ability to read and interpret federal, state, college policies, and professional practices that apply to HR issues and ability to apply concepts presented. Knowledge of: (1) federal and state requirements and policies governing employment, benefits management, data gathering, record keeping, INS regulations, equal employment opportunity, affirmative action, and diversity programs, (2) collective bargaining and subsequent laws, and (3) PC-based data processing, and word processing.
3. Knowledge of DEI, EEO, and Title IX.
4. Must have strong organizational, management, analytical, supervisory and problem-solving skills, including conflict resolution.
5. Skill in cultivating a collaborative work environment.
6. Must have strong interpersonal and communication skills with the ability to inform, advise, or interpret policy and procedures in response to difficult personnel issues, disciplinary problems, occasionally dealing with angry or upset employees/candidates.
7. Ability to work and communicate effectively within a diverse, equitable, and equitable environment and with all levels of college staff and organizational personnel.
8. Ability to organize and manage multiple tasks and objectives in a dynamic work environment. Ability to effectively solve problems and make critical decisions on a daily basis.
9. Ability to develop and deliver presentations and provide training in both small and large group settings for employees, unions, the College Board and/or at the state.
10. Ability to maintain confidentiality of information and documents while ensuring that correct procedures and policies are followed.
11. Knowledge of principles of supervision, coaching, training and performance evaluation and ability to effectively lead the HR Department, in a team environment, and provide staff direction, training and evaluation.
12. Advanced level of ability and experience working with computer systems including: (a) internet access/research, (b) MS Office Suite products (Outlook, Word, Excel, Access and PowerPoint), © HR applications (database, eLearning).
13. Knowledge of and ability to effectively interpret and execute collective bargaining agreements.
14. Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
15. Must be able to perform essential job functions outline above.

Physical Demands and Other Ergonomic Requirements:

ERGONOMIC REQUIREMENTS

Working hours are generally Monday through Friday from 8:00 AM to 5:00 PM. Additional hours or schedule changes may be required based on work requirements including attending monthly evening board meetings. Work is performed in an office setting, mostly sitting with frequent computer use. Individual is required to be able to perform the essential functions with or without reasonable accommodation.

Equal Employment Opportunity (EEO) Statement

It is the policy of the Central Oregon Community College Board of Directors that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran status or any other protected classes under Federal and State statutes in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Equal Employment Officer, c/o COCC’s Human Resources office, 541.383.7216.

In support of COCC’s EEO statement, employees with bilingual fluency in English and Spanish is a plus, along with experience working in a diverse multicultural setting.

Minimum Qualifications:

1. Bachelor’s Degree in business, human resources, organizational development, management, public administration, or related field.
2. Professional in Human Resources or related organizational field that includes the following areas:
a) Minimum of five years’ experience in a senior level position within an HR department or related organizational field.
b) Minimum of five years’ supervision of staff.
c) Minimum of three years’ experience in an educational, public sector, or non-profit organization.
3. Two years’ experience with HR software and databases systems (e.g.,Banner or other ERP, PeopleAdmin or other recruiting software)

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Special Qualifications:

Preferred Qualifications

1. Master’s degree in business, human resources, organizational development, management, public administration, or related field.
2. Knowledge of and ability to effectively interpret and execute collective bargaining agreements.
3. Experience promoting diversity, equity, and inclusion initiatives.
4. Three years’ experience with HR information systems.

Special Requirements

HRCI / SHRM certification: Must currently hold PHR or SHRM -CP certification or be eligible and able to obtain within 24 months. Must be able to maintain certification once acquired.

Special Instructions to Applicants:

Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.

Is a Criminal History Check required? Yes Is a Credit History Check Required? No Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Choose your highest level of education:
   • No High School Diploma or GED
   • High School Diploma or GED
   • Associates Degree
   • Bachelors Degree in Progress
   • Bachelors Degree
   • Masters Degree in Progress
   • Masters Degree
   • Ph.D. in Progress
   • Ph.D.
   • J.D.
   • M.D.
   • Other Doctorate Level Degree
2. * Please describe how you meet the required minimum of five years’ experience in a senior level position within an HR department or related organizational field.
   
   (Open Ended Question)
   
   
3. * Please describe how you meet the requirement of a minimum of five years’ supervision of staff. Include number of people supervised and the length of time.
   
   (Open Ended Question)
   
   
4. * Please describe how you meet the minimum requirement of three years' experience in an educational, public sector, or non-profit organization.
   
   (Open Ended Question)
   
   
5. * Please describe how you meet the minimum requirement of two years’ experience with HR software and databases systems (e.g.,Banner or other ERP, PeopleAdmin or other recruiting software).
   
   (Open Ended Question)
   
   
6. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications, but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. There may be other requirements where an equivalency is acceptable. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement will not be selected for an interview. Your statement should make clear the requirement you are addressing. Example: The position requires a Master’s degree. You have a Bachelor’s degree and work experience when combined you feel is equivalent to the degree requirement. Please make clear why you feel it is equivalent.
   
   (Open Ended Question)
   
   
7. * Based on the preferred qualifications listed in the job posting, explain how your experience meets these qualifications.
   
   (Open Ended Question)
   
   
8. * Do you hold any of the following HR Professional Certifications: PHR, SPHR, SHRM-CP or SHRM SCP?
   • Yes, I have a PHR or SHRM-CP
   • Yes, I have a SPHR or SHRM-SCP
   • No, I do not have either certification
9. * Are you a U.S. military veteran? (COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans preference in this recruitment process, you must upload your DD214 or DD215 form as supporting documentation. You will have the opportunity to upload the document in the next step of this application process.)
   • Yes, I am a veteran
   • No, I am not a veteran
10. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 or DD215 form as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.
    
    (Open Ended Question)
    
    
11. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
    • Yes
    • No
12. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested

Applicant Documents
Required Documents

1. Resume/Vitae
2. Cover Letter
3. Letter of Recommendation 1
4. Letter of Recommendation 2
5. College Transcript 1 (unofficial)

Optional Documents

1. US Military DD 214
2. Other Document 1
3. Certification Document