Program Specialist - CDC

Antelope Valley College

Program Specialist - CDC

Salary: $3,710.20 Monthly

Deadline: 10/8/2020 11:59 PM Pacific

Complete job description and application available online at: https://www.schooljobs.com/careers/avc/jobs/2860662/program-specialist-cdc?page=4&pagetype=jobOpportunitiesJobs

DESCRIPTION

Under the direction of the Director of (CDC), assist in planning, organizing and coordinating the operation and administration of the CDC; perform variety of services to students, parents and community. 

REPRESENTATIVE DUTIES

E= indicates essential elements of the position

• Prepare and distribute information regarding policies and philosophy of the CDC. (E)

• Greets visitors, initiates and answer telephone calls, screen and direct calls and visitors to appropriate personnel; responds to requests for information from students, staff and the general public regarding policies, procedures and regulations; exercises discretion and confidentially in evaluating and/or resolving problems and complaints, including security and safety issues. (E)

• Performs a variety of duties independently in support of functions delegated to the Director; interprets and applies rules and regulations as appropriate. (E)

• Prepare and maintain detailed and complex logs, files and records; establish and cross reference filing systems as needed; maintain confidentiality of a variety of sensitive materials and information. (E)

• Assist in inspecting premises for potential health, safety and security hazards or risks. (E)

• Analyze, monitor, prepare and update monthly budget report for CDC for review by Director. (E)

• Maintain ordering and care of supplies, equipment and other materials. (E)

• Facilitate earthquake and fire preparedness drills and maintain logs for yearly inspections. (E)

• Establishes and maintains positive staff and public relations. (E)

• Administer prescribed and non-prescribed medication to children due to health or complication reasons requested by parent or physician. (E)

• Provides information to students, staff and the general public regarding services, policies for the CDC. (E)

• Receive and record funds collected; balance fees and other funds received and deposit with appropriate cashier office personnel. (E)

• Prepare billing for outstanding financial obligations to the CDC; notify affected personnel of receipt of monies and to place or clear a hold. (E)

• Generates purchase and warehouse requisitions for equipment, services, supplies; monitor and maintain current account balances. (E)

• Establishes and maintains a variety of logs, files and records.(E)

• Assist the Director with special CDC activities as directed. (E)

• Perform a variety of office support duties.

• Operates a variety of office machines and equipment, including typewriter, copier and computer

• Operates computer equipment for the preparation and maintenance of a variety of documents, correspondence, reports and related materials; perform data entry and retrieval to record information and calls for copier and computer equipment (E)

• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Any combination equivalent to:

• graduation from high school and

• training or at least two years of experience in related field of responsible secretarial and clerical experience.

LICENSES AND OTHER REQUIREMENTS:

DPSS child abuse training to be completed on or by the first day of employment.

OTHER INFORMATION

KNOWLEDGE OF:

• Philosophy, objectives and policies of CDC

• Methods and techniques in working with students, parents and community

• Modern office practices, procedures and equipment

• Correct English usage, grammar, spelling, punctuation and vocabulary

• Excellent oral and written communication skills

• Interpersonal skills using tact, patience and courtesy

• Inventory record keeping techniques

• Telephone techniques and etiquette

ABILITY TO:

• Learn and apply the philosophy, objectives, operations and policies of CDC

• Perform a wide variety of secretarial, clerical duties

• Compile and verify inventory data and prepare reports

• Professionally and courteously deal with others in answering questions, disseminating information, and providing assistance with CDC polices and operations

• Work confidentially with discretion

• Maintain accurate records

• Work independently with little direction

• Meet schedules and deadlines

• Establish and maintain cooperative and effective working relationships with others

• Communicate effectively both orally and in writing

• Communicate effectively in all methods of communications with diverse populations

• Ability to administer prescribed and non-prescribed medications and injections.

WORK ENVIRONMENT:

• Office environment

• Constant interruptions and frequent interaction with students and staff, and community

PHYSICAL EFFORT:

• Dexterity of hands of fingers to operate a computer keyboard

• Sitting or standing for extended periods of time

• Lifting, carrying, holding up to 50+ pounds

• Bending at the waist, kneeling or crouching to maintain files

For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at https://www.avc.edu/administration/hr/employment or contact the Human Resources Office at (661) 722-6311; Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster, CA 93536.