Executive Assistant


Position Information

University Code 19111 University Title Executive Administrative Assistant 1 University Job Family General Administration ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Single Title Scope of Search Local Working Title Executive Assistant Position Number 590790 Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department School of Medicine Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities

Manage the Assistant Vice Presidents schedule and appointments, including scheduling meetings with Dean’s Office, Development leadership, School of Medicine Leadership, SOM and VCU Health donors and prospects, Development staff and leadership across the institution. Provide logistical support for meetings including agendas, briefings, communications and follow up. Provide organization and management of projects led and coordinated by the AVP Dev for Med-Health. Serve as front line of support for the office, including taking calls, emails and greeting and coordinating with visitors. These interactions and efforts require poise, strong organizational and interpersonal skills. The ideal candidate will be detail and accuracy oriented with excellent time management skills, as well as flexibility and ability to deal with ambiguity and rapid change. The candidate will also be collaborative, entrepreneurial, trustworthy and dedicated to help the institution excel

Minimum Hiring Standards

Graduate from an accredited University or College with a bachelor’s degree or an equivalent of college and related experience. Several years of office administration, or an equivalent combination of education and experience to perform the essential duties of the job as described. Ability to work in a diverse environment is required

Preferred Hiring Standards

Poised with strong personal and communication skills. Detail and accuracy oriented with excellent time management and organizational skills. Flexibility to deal with ambiguity and consistent and rapid change. Ability to work in a diverse environment. Demonstrate high level of Word, Excel and PowerPoint proficiency.

Required Licenses/ Certifications Anticipated Hiring Range $48.000 - $53,000 Application Process/Additional Information

Please attach a writing sample to your application with a maximum of 750 words.

Campus MCV Campus Hours/Week 40 Normal Work Days/Hours M-F Job Open Date 09/22/2020 Posting will close on or before 09/29/2020 Open Until Filled No Job Category Administrative/ Secretarial/ Clerical Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? No Sensitive Position No Resource Critical Yes Quick Link http://www.vcujobs.com/postings/100697 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How may you go about anticipating the needs of an executive?

    (Open Ended Question)

  2. * How many years of experience do you have supporting executives and/or project management/administration?
    • 0-3
    • 3-5
    • 5+
Optional & Required Documents
Required Documents
  1. Cover Letter/Letter of Application
  2. Resume
Optional Documents
  1. Other Document


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