Administrative Assistant II, Executive Office

Missouri, United States
Salary Not Specified
Sep 23, 2020
Employment Level
Employment Type
Full Time
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Job Title: Administrative Assistant II

Division: Executive Office

Evaluation Group: Staff

FLSA Status: Non-Exempt

Starting Salary: $19.35 per hour

Reports To: Executive Assistant to the President

Positions Supervised: N/A

Job Summary

The administrative assistant II provides high-level administrative support to university executives by conducting research, preparing reports, handling data requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This position also provides training and assistance to department staff.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities

  • Performs data aggregation and analysis to create (format, edit and proofread) documents and reports
  • Schedules and organizes complex activities such as meetings, travel, conferences, catering and university events
  • Answers phones, responds to email, forwards messages and confirms appointments
  • Maintains filing systems and utilizes basic word processing, database and spreadsheet skills

Service Orientation

  • Acts as a liaison with other departments and outside agencies
  • Handles confidential and nonrecurring information and explains policies when necessary

Communication, Collaboration and Teamwork

  • Works independently and within a team on special nonrecurring and ongoing projects

Planning, Organizing and Accountability

  • Maintains appropriate office supply inventory
  • Assists in management of departmental budgets
  • Manages the application, selection and other related processes for President’s ambassadors

Initiative, Problem Solving and Decision Making

  • Takes initiative in conducting research projects
  • Greets visitors and determines whether they should be given access to specific individuals

University Mission

  • Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

  • Bachelor's degree
  • Minimum of two years of related work experience

Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.

  • Demonstrated ability to work effectively with individuals from diverse communities and cultures
  • Excellent written and verbal communication skills
  • Excellent customer service skills
  • Highly organized and motivated
  • Ability to multitask
  • Strong professional integrity
  • Ability to problem solve, use good judgment and think critically
  • Basic research skills
  • Ability to learn and apply institutional policies and procedures

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.

  • General office setting

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Ability to work effectively at a computer for up to eight hours daily
  • Ability to sit for extended periods of time
  • Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.