Administrative Assistant II, Executive Office
- Employer
- Lindenwood University
- Location
- Missouri, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 23, 2020
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
JOB TITLE SUMMARY
Job Title: Administrative Assistant II
Division: Executive Office
Evaluation Group: Staff
FLSA Status: Non-Exempt
Starting Salary: $19.35 per hour
Reports To: Executive Assistant to the President
Positions Supervised: N/A
Job Summary
The administrative assistant II provides high-level administrative support to university executives by conducting research, preparing reports, handling data requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This position also provides training and assistance to department staff.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities
- Performs data aggregation and analysis to create (format, edit and proofread) documents and reports
- Schedules and organizes complex activities such as meetings, travel, conferences, catering and university events
- Answers phones, responds to email, forwards messages and confirms appointments
- Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
Service Orientation
- Acts as a liaison with other departments and outside agencies
- Handles confidential and nonrecurring information and explains policies when necessary
Communication, Collaboration and Teamwork
- Works independently and within a team on special nonrecurring and ongoing projects
Planning, Organizing and Accountability
- Maintains appropriate office supply inventory
- Assists in management of departmental budgets
- Manages the application, selection and other related processes for President’s ambassadors
Initiative, Problem Solving and Decision Making
- Takes initiative in conducting research projects
- Greets visitors and determines whether they should be given access to specific individuals
University Mission
- Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
Job may require other duties as assigned.
Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.
- Bachelor's degree
- Minimum of two years of related work experience
Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.
- Demonstrated ability to work effectively with individuals from diverse communities and cultures
- Excellent written and verbal communication skills
- Excellent customer service skills
- Highly organized and motivated
- Ability to multitask
- Strong professional integrity
- Ability to problem solve, use good judgment and think critically
- Basic research skills
- Ability to learn and apply institutional policies and procedures
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.
- General office setting
Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to work effectively at a computer for up to eight hours daily
- Ability to sit for extended periods of time
- Regular attendance is a necessary and essential function
Equal Opportunity Employer
Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.
Company
Founded in 1832, Lindenwood is a dynamic four-year institution dedicated to excellence in higher education. Our historic campus is situated in the heart of Saint Charles, Mo., a growing community of more than 65,000 just west of St. Louis.
Lindenwood University is known nationally and internationally for innovation, entrepreneurship, and extraordinary dedication to students. We believe that education is the way to personal freedom and responsibility, which are the keystones of any democracy. We have a heritage that dates back nearly 200 years. In that time, we have learned how to educate in a way that helps each student become an enlightened, principled citizen of a global community.
Lindenwood is an independent institution firmly rooted in Judeo-Christian values. Those values include belief in an ordered, purposeful universe, the dignity of work, the worth and integrity of the individual, the obligations and privileges of citizenship, and the primacy of truth.
Lindenwood is a great place to work, and we would love for you to join us as we strive daily to accomplish our University mission: REAL EXPERIENCE. REAL SUCCESS. Enhancing lives through quality education and professional preparatory experiences.
Lindenwood University is home to over 800 full- and part-time faculty and over 400 staff members that work together to provide more than 100 degree programs to students from every state and over 70 countries through values-centered education that lead to development of the whole person.
Our faculty, staff, and administration are committed to an integrative curriculum that focuses on the talents, interests, and future of our students.
Lindenwood values its employees and provides MANY employee perks including great tuition benefits!
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