Event and Outreach Program Coordinator

Purpose of Position:
The Center for Educational Outreach (CEO) is a team of scientists, engineers and educators dedicated to inspiring and preparing elementary, middle and high school students for exciting science, technology, engineering and math (STEM) college majors and meaningful, high-paying STEM careers.

The Event and Outreach Coordinator (37.5 hours/week) will report to the CEO STEM Outreach Advisor in the Whiting School of Engineering. The Event and Outreach Coordinator will provide support for the Charm City Science League (CCSL) student group as they mentor middle and high school Maryland Science Olympiad (MSO) teams in Baltimore in coordination with the CEO Baltimore Programs STEM Outreach Advisor and the Center for Social Concern (CSC). Support of student groups may require working occasional evenings (6 pm – 9 pm) as well. The Event and Outreach Coordinator will be responsible for event planning, volunteer management, and logistical support for and successful delivery of the annual Hopkins Robotics Cup in partnership with Baltimore City Public Schools (City Schools) and the support of the Baltimore Programs team, the MSO state championship in partnership with MSO and the Mathcounts state championship in partnership with Mathcounts. As requested, the Event and Outreach Coordinator may assist with implementation, volunteer management, communications and marketing, logistical support, external/partner compliance of and data collection for other Baltimore Programs and other duties as assigned. The hours of this position during the school year will be determined by event dates and the CCSL mentoring schedule which usually are school days between 2 pm and 6 pm as well as weekends (occasional Saturday events and weekly Sunday evening meetings).

Note: This position is not eligible for visa sponsorship.

Essential Duties & Responsibilities
Logistical Support & Technical Assistance

• Provide administrative and logistical support to student group programming, focusing on, but not limited to, the Charm City Science League (CCSL) in coordination with the CEO STEM Outreach Advisor and the CSC. CCSL provides weekly mentoring to Baltimore City Maryland Science Olympiad teams. Duties include:
• Assist with mentor training and placement to ensure coverage for new coaches
• Support the STEM Outreach Advisor to ensure all mentors have completed the CSC requirements, any volunteer registration needed, child safety training and background check/fingerprinting process
• Ensure that student group updates and manages GivePulse so that data can be shared with CEO for impact reporting
• Support with procurement and inventory management
• Support with mentoring session and tournament logistics
• Plan observations of all mentor placement sites to make improvements to mentor model
• Evaluate programs through distribution, compilation and analysis of program surveys for teacher/coaches
• Support with communication and relationships with community partners, as needed, to share updates regarding the program
• Address any concerns and receive feedback regarding the program
• Assist in planning & implementing events
• Update/revise protocols and training materials (both physical and electronic) to accurately document the training process

Operations

• Assist Barclay Program Manager and OST Program Manager with Summer programming implementation (YES and Barclay Summer STEM Academy), logistical support, external/partner compliance, hiring, recruiting students, if needed, MOU and funder compliance
• Provide supports for Middle School Explore series, as needed
• Provide support for Family Engineering Day series for families, as requested

Event Planning & Volunteer Management

• Responsible for event planning for the annual Hopkins Robotics Cup with support from STEM Outreach Advisor, and the City Schools Enrichment Specialist including the recruitment and management of over 100 volunteers for the event using GivePulse (includes weekend hours)
• Provide logistical support for annual Mathcounts event (Saturday of spring break) (includes weekend hours)
• Provide logistical support for MSO state championship (includes weekend hours)
• Work with Baltimore Programs Director and partners to plan and execute SABES STEM Showcase each spring (evening hours)
• Provide logistical support for SABES OST professional development sessions and training (possible evening and weekend hours)

Supervision

• Supervise student workers, as needed, and Barclay summer STEM academy staff

Reporting and Communications

• Collect attendance of PK-12 students, parents/families, JHU faculty and students and other volunteers for all OST programs and events supported. Enter data into GivePulse and provide reports to Director for CEO after each event or program, but not less than 3 times a year
• Compile evaluation results for specific programs and events, as needed
• Update CEO websites to keep up to date about upcoming events and highlight news from recent events
• Contribute to the CEO newsletter for MD teachers
• Contribute to CEO social media accounts weekly

Education, Experience, Licensure, Certification:

Minimum Qualifications:

• High School Diploma/GED.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

• Bachelor’s degree preferred, in STEM or education or related major, a plus
• Three years progressively responsible experience in program coordination and/or event planning strongly preferred.
• 1-3 years of education, youth development, educational outreach and/or mentoring experience PK-12 preferred

Knowledge and Skill:

• Knowledge of Baltimore City and Baltimore City Public Schools (City Schools)
• Experience relating to students, parents/families and teachers of similar demographics to Baltimore City
• Strong problem-solving skills
• Strong communication (written and oral), organizational, customer service and interpersonal skills
• Time management skills, attention to detail and follow through
• Proficient with the Microsoft Office 365 Suite, particularly Outlook, Word, Excel, PowerPoint
• Proficient with online team collaboration platforms (OneDrive, Teams, SharePoint, OneNote, Google Docs, Google Sheets, Google Forms and Slack)
• Proficient with operating virtual meetings (Zoom, Blackboard, Google Classroom, etc.)
• Knowledge of Science Olympiad, preferred
• Knowledge of VEX Robotics, preferred
• Experience developing and delivering training, preferred
• Experience with Word Press, preferred
• Knowledge of GivePulse or other volunteer management system, preferred
• Fluency in Spanish, desired

Internal and External Contacts:

• Internal: Baltimore Programs Director, STEM Outreach Advisor, Barclay Program Manager, OST Program Manager, Budget Specialist, and other Center for Educational Outreach Staff, Whiting School of Engineering (WSE) Development Office, WSE Human Resources, Center for Social Concern (CSC), CCSL, WSE Marketing/Communications, WSE and science/math faculty, staff and students; facilities, security, risk office, athletics department, registrar’s office, scheduling and event services
• External: Baltimore City Public Schools, Maryland Science Olympiad, Mathcounts, Barclay staff, students, and partners, Child First Authority, Applied Physics Laboratory STEM program office, Maryland Out of School Time (MOST) Network

Vision, Mission and Strategy of Center for Educational Outreach
Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students, particularly those underrepresented in STEM fields, for further STEM education and careers.
Our strategy is to offer STEM educational outreach to Baltimore City Public School students and to expand Engineering Innovation to reach more high school students in the U.S.
The Center for Social Concern offers JHU undergraduate students the opportunity to connect and become more involved with organizations in our Baltimore community.

Classified Title:Administrative Coordinator
Working Title: Event and Outreach Program Coordinator ​​​​​
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range:$17.42 - $23.95 per hour
Employee group: Full Time
Schedule: M-F 8:30am - 5:00pm
Exempt Status: Non-Exempt
Location: 01-MD:Homewood Campus
Department name: 10001500-Center for Educational Outreach
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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