Associate Dean for Student Affairs (64698)

The University of Florida College of Medicine seeks an Associate Dean for Student Affairs (ADSA). This individual provides oversight and leadership in support of medical students’ educational experience including registration, financial aid, career development, academic counseling and major events (e.g. graduation). This individual is part of the College of Medicine education leadership team and reports to the Senior Associate Dean for Educational Affairs (SADSA).

The ADSA and Office of Student Affairs (OSA) is responsible for administrative oversight of student support services from matriculation to graduation. The OSA ensures that all student non-curricular activities and programs are adequately supported and comport with all institutional and Liaison Committee on Medical Education (LCME) accreditation requirements.

The OSA works closely with the Offices of Medical Education, Admissions, Student Counseling and Development, and other units within the College of Medicine (e.g. Office of Diversity and Health Equity, Physicians’ Assistant School and Office of Graduate Medical Education). The ADSA interphases with other educational and administrative units and programs within the Health Science Center (HSC) and University.

Position Responsibilities

  • Provide leadership and oversight to the academic counseling services, career development programs, student organizations and special interest groups, and other support services for University of Florida medical students in accordance with Liaison Committee on Medical Education (LCME) accreditation standards.
  • Foster a culture of community, collaboration and respect within the OSA and COM community.
  • Supervise all operations of the Office of Student Affairs in support of the medical students including COM registrar, academic counselor, and OSA staff. Hire and supervise training for the OSA staff.
  • Collaborate with the COM Office of Student Counseling and Development and other University units in the implementation of counseling as well as student health and wellness programs.
  • Meet at least monthly with student leadership to address student concerns
  • Oversee the residency application process including preparation of the Medical Student Performance Evaluation (MSPE) ensuring alignment with AAMC recommendations and College of Medicine policies.
  • Coordinate student financial support with the COM financial aid counselor.
  • Present students to the Academic Status Committee to discuss their academic progress and establish plans for students with academic difficulties.
  • Provide counseling to students regarding student grievances and issues of academic performance and/or professional conduct.
  • Provide appropriate referrals for assessment and evaluation for students experiencing difficulties.
  • Oversee development and delivery of high-quality, co-curricular student events and activities, including; orientation activities, White Coat Ceremony, Match Day, awards
  • ceremonies and commencement.
  • Collaborate with the Senior Associate Dean for Educational Affairs (SADEA), Associate Dean for Medical Education (ADME), and Curriculum Committee in establishing policies and procedures for the undergraduate medical education program. Ensure that there are processes in place for continuous quality improvement.
  • Manage the OSA budget.
  • Participate in research and scholarly endeavors related to medical education.
  • Work with college leadership, alumni relations and UF Foundation staff on fundraising opportunities to increase student scholarships, traineeships, fellowships, and program sponsorships.
  • Collaborate with medical schools within the state of Florida and nationally (e.g. AAMC) in relevant student affairs activities.
  • Participate in national organizations related to medical student development and support including the AAMC.
  • Work with the SADEA to maintain LCME accreditation ensuring that there are processes in place for continuous quality improvement.
  • Provide annual summative data related to student support services, the Match and graduation.
  • Collect, analyze and report data related to outcomes of student support
  • Complete various surveys during the year for the AAMC, LCME and US News and World Report
  • Ex-officio member of Curriculum Committee for undergraduate medical education.
  • Ex-officio member of Academic Status Committee for undergraduate medical education.
  • Represent the OSA and COM on University and state committees and taskforces as well as regional and national conferences and functions.
  • Represent the COM at various events in the Dean’s absence.
  • Other duties as assigned.
  • PhD, MD or relevant terminal degree.
  • Meets criteria to hold UF COM faculty position.
  • Five years’ experience in medical education.
  • Knowledgeable of modern student support services.
  • Experience in career counseling and mentoring.
  • Excellent organizational and leadership skills.
  • Ability to create and oversee a successful team working environment.
  • Supervisory experience managing and coordinating work across units.
  • Excellent communication and interpersonal skills for effective interaction with diverse groups and individuals.
  • Commitment to inclusion and diversity.
  • Ability to work collaboratively with a diverse faculty, student body, and administration.
  • Experience in budget and resource management.
  • Knowledge of applicable federal, state and university laws and policies, including FERPA, HIPAA, Title VI, Title IX, and ADA.
  • High degree of initiative, discretion, and commitment to excellence.
  • Excellent judgment to handle sensitive and confidential matters.
  • Cover letter reflecting interest in the position and vision for UF COM OSA in support of medical student professional and personal development.
  • CV/Resume
  • Three Professional References

This is a 0.50 FTE administrative appointment.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.


The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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