Administrative Assistant - Master of Science of Athletic Training and Master of Occupational

Wisconsin, United States
Salary Not specified
Sep 21, 2020
Employment Level
Employment Type
Full Time

Administrative Assistant - Master of Science of Athletic Training and Master of Occupational Therapy
Carroll University

Classification: Support Staff- Full Time- 12 Months- 2080 hours

Reports To:Master of Science of Athletic Training Program Director and Master of Occupational Therapy Program Director

Description: The Master of Science of Athletic Training and Master of Occupational Therapy Support Staff must plan and arrange their own work, accomplish assigned objectives, use a wide range of behavioral competencies, and work collaboratively with the College's Graduate Directors, Department Chairs, faculty and administrative and support staff.


  • Full-time faculty—search coordination and onboarding processes
  • Adjunct faculty—position posting, applications, background checks, contracts, orientations and onboarding, load calculations and merit reviews
  • Staff—training and onboarding across the College
  • Assist with course scheduling including maintaining databases for this purpose
  • Assist with the adjunct faculty hiring process, communications and orientation
    oposting, applications, background checks, interview scheduling, contract writing
  • Assist with textbook adoptions and secure desk copies for faculty
  • Provide support in the assessment of adjunct faculty (load, longevity and merit)
  • Receive, review and post course syllabi
  • Proctor and scan student exams
  • Assist with the full-time faculty hiring process
  • Schedule meetings and reserve necessary spaces and/or equipment
  • Timetable updates with Registrar
  • Assist with program assessment reports and reviews
  • Maintain student files and curriculum databases such as CastleBranch, Typhon, eValue Management Systems and EXXAT Clinical System
  • Assist with licensure and discipline specific testing processes and data collection
  • Assist with catalog copy
  • Posting of course syllabi to the University portal at the start of classes each semester and term
  • Assist with meeting scheduling related to curriculum initiatives
  • Communicate semester due dates such as midterm grades, final grades, and incompletes

  • Assist and coordinate projects such as student orientation, pinning, graduation, etc.
  • Develop and maintain calendar of events and initiatives
  • Assist faculty, students, and external constituencies who have questions
  • Assist with Department and Program website maintenance
  • Assist in Alumni outreach planning and databases
  • Assist with admissions outreach including correspondence review, campus visits and campus day faculty coverage schedules
  • Maintain and update an electronic site of common and discipline specific materials for the accredited academic programs
  • Assist the with the preparation of assessment reports, accreditation self-study materials, planning of site visits, and preparation of annual reports
  • To faculty regarding semester due dates including midterm and final grades, and incompletes
  • To students regarding clinical requirements and Program information
  • Creating and maintaining listservs
  • Maintaining MyGroups sites
  • Special projects
  • Candidates must be willing and able to support and advance the University mission.
  • Perform other duties as assigned


    Education and/or Experience
  • High School Diploma/GED required
  • Associate's or Bachelor's degree preferred
  • Prior experience in an academic setting preferred

    Technology Skills
  • Competent in computer skills including Microsoft Office Suite.
  • Ability to quickly develop competency with new software technology.

    Behavioral Competencies
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Ability to adjust to changing work environment and to respond to changing institutional needs
  • Ability to build appropriate work relationships throughout the university
  • Ability to develop and use detailed procedures
  • Ability to exercise sound judgment and make decisions within prescribed guidelines
  • Ability to follow-up and communicate with the campus community
  • Ability to effectively handle interpersonal contacts with professionalism and confidentiality
  • Ability to complete work with accuracy while meeting project timelines
  • Ability to contribute to a positive work environment that encourages knowledge of and respect for constituents both within and outside of the campus community
  • Ability to provide assistance to faculty as requested
  • Ability to choose from alternatives to get the job done

    Job #2021-045

    Please reference job #2021-045 and submit application, cover letter and resume to

    Human Resources
    Carroll University
    100 N. East Avenue
    Waukesha, WI 53186

    Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff. EOE