Administrative Assistant - Master of Science of Athletic Training and Master of Occupational
- Employer
- Carroll University
- Location
- Wisconsin, United States
- Salary
- Salary Not specified
- Date posted
- Sep 21, 2020
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Administrative Assistant - Master of Science of Athletic Training and Master of Occupational Therapy
Carroll University
Classification: Support Staff- Full Time- 12 Months- 2080 hours
Reports To:Master of Science of Athletic Training Program Director and Master of Occupational Therapy Program Director
Description: The Master of Science of Athletic Training and Master of Occupational Therapy Support Staff must plan and arrange their own work, accomplish assigned objectives, use a wide range of behavioral competencies, and work collaboratively with the College's Graduate Directors, Department Chairs, faculty and administrative and support staff.
Responsibilities:
Personnel
- Full-time faculty—search coordination and onboarding
processes
- Adjunct faculty—position posting, applications, background
checks, contracts, orientations and onboarding, load calculations
and merit reviews
- Staff—training and onboarding across the College
Courses - Assist with course scheduling including maintaining databases
for this purpose
- Assist with the adjunct faculty hiring process, communications
and orientation
oposting, applications, background checks, interview scheduling, contract writing - Assist with textbook adoptions and secure desk copies for
faculty
- Provide support in the assessment of adjunct faculty (load,
longevity and merit)
- Receive, review and post course syllabi
- Proctor and scan student exams
- Assist with the full-time faculty hiring process
- Schedule meetings and reserve necessary spaces and/or
equipment
Curriculum - Timetable updates with Registrar
- Assist with program assessment reports and reviews
- Maintain student files and curriculum databases such as
CastleBranch, Typhon, eValue Management Systems and EXXAT Clinical
System
- Assist with licensure and discipline specific testing processes
and data collection
- Assist with catalog copy
- Posting of course syllabi to the University portal at the start
of classes each semester and term
- Assist with meeting scheduling related to curriculum
initiatives
- Communicate semester due dates such as midterm grades, final
grades, and incompletes
Projects - Assist and coordinate projects such as student orientation,
pinning, graduation, etc.
- Develop and maintain calendar of events and
initiatives
- Assist faculty, students, and external constituencies who have
questions
- Assist with Department and Program website
maintenance
- Assist in Alumni outreach planning and databases
- Assist with admissions outreach including correspondence
review, campus visits and campus day faculty coverage
schedules
- Maintain and update an electronic site of common and discipline
specific materials for the accredited academic programs
- Assist the with the preparation of assessment reports,
accreditation self-study materials, planning of site visits, and
preparation of annual reports
Communication - To faculty regarding semester due dates including midterm and
final grades, and incompletes
- To students regarding clinical requirements and Program
information
- Creating and maintaining listservs
- Maintaining MyGroups sites
Other - Special projects
- Candidates must be willing and able to support and advance the
University mission.
- Perform other duties as assigned
Qualifications:
Education and/or Experience - High School Diploma/GED required
- Associate's or Bachelor's degree preferred
- Prior experience in an academic setting preferred
Technology Skills - Competent in computer skills including Microsoft Office
Suite.
- Ability to quickly develop competency with new software
technology.
Behavioral Competencies - Excellent verbal and written communication skills
- Excellent organizational skills
- Ability to adjust to changing work environment and to respond
to changing institutional needs
- Ability to build appropriate work relationships throughout the
university
- Ability to develop and use detailed procedures
- Ability to exercise sound judgment and make decisions within
prescribed guidelines
- Ability to follow-up and communicate with the campus
community
- Ability to effectively handle interpersonal contacts with
professionalism and confidentiality
- Ability to complete work with accuracy while meeting project
timelines
- Ability to contribute to a positive work environment that
encourages knowledge of and respect for constituents both within
and outside of the campus community
- Ability to provide assistance to faculty as
requested
- Ability to choose from alternatives to get the job done
Job #2021-045
Please reference job #2021-045 and submit application, cover letter and resume to cucareers@carrollu.edu.
Human Resources
Carroll University
100 N. East Avenue
Waukesha, WI 53186
Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff. EOE
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