Director of Graduate Fellowships & Awards

Texas, United States
Salary Commensurate with experience
Sep 21, 2020
Employment Level
Employment Type
Full Time
Job Summary:

Southern Methodist University (SMU), a nationally ranked private university located near the heart of Dallas, seeks a Director of Graduate Fellowships & Awards.

A nationally ranked private university with seven degree-granting schools, SMU is a distinguished center for teaching and research located near the heart of Dallas. SMU's 11,600 students benefit from small classes, research opportunities, leadership development, international study and innovative programs.
The University is strengthened by its partnership with the Dallas region, a global center of commerce and culture. SMU students, faculty and alumni are changing the world through their chosen fields, civic engagement and service to society. SMU’s progress in the last 20 years includes a near tripling of applications, an increase of more than 165 points in the student SAT average scores, an increase in underrepresented student population enrollment to 25 percent, and a more than doubling of the University endowment, currently valued at $1.5 billion.

About the Position:


Reporting directly to the Assistant Dean of the Moody School of Graduate and Advanced Studies, the Director of Graduate Fellowships and Awards plays a key role in promoting funding opportunities for graduate students from external sources such as NSF, NIH, Wenner-Grenn and Louisville and in supporting graduate students as they apply for these opportunities.


In this effort, the director works closely with graduate students in group and one-on-one sessions to share information about funding opportunities and application processes and deadlines and to help graduate students develop successful application materials.


In addition, the director manages fellowships and awards offered by the Moody School including University Ph.D., Mustang, and Moody Graduate Fellowships and Ph.D. Health Insurance Awards.


Essential Functions:
  • Meet individually and in groups with graduate students to workshop application materials, and review material drafts between meetings.
  • Promote external funding opportunities for graduate students through email, print materials, group information sessions, and individual meetings with department chairs and program directors.
  • Coordinate with the Office of National Fellowships and other offices on strategies for fellowship promotion across the university, including fellowships for undergraduates, graduate students, postdocs, and faculty.
  • Prepare, submit, and manage reports requested by funding organizations.
  • Coordinate with the Office of Financial Aid, Accounts Payable, the Health Insurance Coordinator, and academic departments to determine eligibility for Ph.D. Health Insurance Awards, to notify awardees, and to disburse awards.
  • Promote University Ph.D., Mustang, and Moody Graduate Fellowships offered by the Moody School to department chairs and program directors. Coordinate review of fellowship nominations by Graduate Council.
  • Coordinate with the Office of Financial Aid, Accounts Payable on the awarding and disbursement of University Ph.D., Mustang, and Moody Graduate Fellowships.
  • Serve as a resource and liaison between the Moody School and other SMU offices.
  • Participate on university-wide committees and engage others in external funding application initiatives.
  Qualifications   Education and Experience:

Master's degree is required. Ph.D. preferred. Degree in natural sciences, social sciences or engineering is desirable.


A minimum of three years of work experience is required. Higher education experience preferred.


Experience working with federal funding agencies and/or applying for grants and fellowships is preferred. Experience working in a lab, on a grant or acquiring a fellowship while acquiring a Ph.D. is desirable. Experience reviewing fellowships for the funding agencies is a plus.

Experience editing and coaching technical writing is preferred. A demonstrated track record of success in fellowship or grant applications is highly desirable.


Knowledge, Skills and Abilities:

The ideal candidate must possess strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University. A proven track record and demonstrated ability to work with faculty and students across disciplines is essential.

Candidate should have demonstrated tact, diplomacy, and discretion in a professional setting. Must also have demonstrated appreciation for the values of higher education and sensitivity to the nuances of an academic culture. Evidence collaborating and partnering with colleagues and building trust and credibility is essential.

Candidate must demonstrate the ability to communicate effectively in writing. Strong technical writing and editing skills in a scientific field for publication are also required.

The ideal candidate must possess a strong working knowledge of MS Office. Familiarity with Slate is desirable. Knowledge of federal funding opportunities and application procedures is required.


Physical/Environmental Demands:

 - Sit for long periods of time


Deadline to Apply:

The position is open until filled.


EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,

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