Manager of Athletic Aid and Student Success

Position Overview:

Serves as chief administrator of athletic scholarships for all NCAA sports at the University of Central Oklahoma. Coordinates and communicates scholarship budgets allocations with coaches. Possesses a robust understanding of NCAA and MIAA conference rules and bylaws as well as federal financial aid. Advises student athletes to ensure their academic success utilizing intrusive advising methods, the creation of a degree plan, coordinating tutoring efforts, and other strategies leading the student toward graduation. Reports to the Director of Student Financial Services and Operations.

Department Specific Essential Job Functions:

Serves as chief administrator of athletic scholarships for all NCAA sports at the University of Central Oklahoma. Coordinates and communicates scholarship budgets allocations with coaches. Possesses a robust understanding of NCAA and MIAA conference rules and bylaws as well as federal financial aid. Advises student athletes to ensure their academic success utilizing intrusive advising methods, the creation of a degree plan, coordinating tutoring efforts, and other strategies leading the student toward graduation. Reports to the Associate Vice President/Registrar. Duties and Responsibilities: Performs various services associated with UCO athletics and the university's responsibility to exercise institutional control particularly with regards to athletic financial aid. Serves as the designated financial aid officer for the institution and maintains scholarship profiles for each sport to assist coaches as they monitor NCAA scholarship limits and institutional budgets (over $1 million) to ensure team limits are not exceeded. Extensive interactions with coaches, athletic administrators, and NCAA compliance officers. Oversees administration of athletic scholarships. Coordinates all aspects of athletic financial aid in compliance with institutional, conference, and NCAA rules. Troubleshoots issues that may arise with regard to individual athletes and their financial aid packages. Signs on behalf of the university as the monitoring financial aid officer. Assists in the maintenance of the NCAA CAi system. Participates in institutional NCAA Rules Education sessions. Provides and assists with the counseling of student athletes regarding academic endeavors, acting as a resource person for academic information and decision-making strategies for progressing toward a degree. Assists in monitoring academic progress of students as they progress toward graduation. Coordinates with various academic support areas across campus including Tutoring, Counseling, Career Services, Student Support Services, and others to remain aware of resources to assist student athletes. Participates in monthly UCO Rules Education meetings held by Directors of Compliance, providing information on updates related to Financial Aid and/or scholarship budgets. Attends professional conferences and workshops related to academic compliance requirements for the NCAA and MIAA. Serves as a member of the Athletics Advisory Council. Partners with Undergraduate Academic Advisement by attending meetings, training and development opportunities, workshops, and other associated events and programs. Performs other related duties as assigned.

Job Level:

Scope & Impact: This position is an entry level professional position, with actions that may have a measurable impact on operations within a work group.

Communication & Interaction : Routinely answers questions and provides information and data requested by individuals within or outside of work area. Questions that require interpretation or are not easily resolved are referred to Supervisor.

Effective Knowledge: Demonstrates ability to execute tasks according to standard operating procedures and/or direction. Demonstrates ability to learn new subject matter, coupled with attention to detail and responsiveness to feedback.

Problem Solving & Judgement : Performs a variety of duties following established policies and procedures. Resolves problems by selecting from approved alternatives based on past practices, established procedures, or direction. Relies on direct supervision is available to set priorities and objectives, and to assist in problem resolution.

Budget Authority: May provide input into budget development by assisting with identification of operational needs and requirements.

Policy & Procedure Authority: Primarily responsible for executing routine procedures with direction from senior staff.

Reporting Relationships : Generally reports to manager or higher but may receive basic operational direction and guidance from senior level staff members.

Supervisory & Team Leadership Responsibilities : None.

Qualifications

Qualifications Required:

Bachelor's degree and 7+ years of directly related work experience to this position that provides experience in leading, planning, program development and innovation, and assessment. Extensive knowledge and comprehensive understanding of functional area. Appropriate profession accomplishments and credentials.

Qualifications Preferred:

Required: Bachelor's degree. Minimum of three years' experience in a higher education setting. Preferred: Master's degree. Experience working in an Academic Advisement, Financial Aid, Admissions, or Enrollment-Management operation.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.