Accounting Manager (EXTENDED)

Employment Opportunity

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 45.13% are LatinX, 5.26% multi-ethnic, 2.64% Asian, 1.25% African-American, 0.79% Filipino, 0.30% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2018. At Cabrillo, 56.66% of students are students of color and 54.91% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

The Accounting Manager in the Business Services Office plans, organizes and manages the work of professional and technical accounting staff engaged in preparation and maintenance of the District’s accounting and financial records including general ledger accounting, payroll, accounts payable and receivable, and student accounting functions; reviews and resolves complex account­ing issues and provides technical guidance on accounting, payroll and other financial matters; ensures compliance with state and federal regulations, policies and proce­dures in the preparation of financial records; and performs related duties as assigned.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
  • Plans, organizes, manages, integrates and evaluates work of an assigned area; supervises and participates in developing, implementing and evaluating plans, work processes, systems and proce­dures to achieve annual goals, objectives and work standards; contributes to the development of and monitors performance against the annual department budget; approves purchases and other expen­ditures in accordance with District policies and procedures; makes presentations; prepares and maintains a variety of records and reports.
  • Manages the performance of assigned staff; interviews and selects new staff; establishes perform­ance requirements and professional development targets; regularly monitors performance and provides coaching for performance improvement and development including performance evalua­tions; responds to grievances; approves overtime/compensatory time and accurate reporting of absence time; subject to concurrence by senior management and Human Resources, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Administrative Procedures, Human Resources procedures and collective bargaining agreements; performs other activities relevant to supervision of assigned staff.
  • Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department’s and District’s mission, objectives and values including Guided Pathways; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
  • Interprets, applies and ensures compliance with applicable laws, codes and regulations; remains current on applicable legislative decisions and developments and regulatory updates and changes.
  • Participates in participatory governance committees, processes and initiatives.
  • Manages, oversees and participates in District accounting and financial operations including general ledger accounting, accounts payable and receivable, cash accounting and payroll; reviews or makes journal entries in conform­ance with generally accepted accounting principles and standards, applic­able law and regu­latory requirements, compliance requirements and sound internal control policies and procedures; coordinates and participates in the evaluation, balancing and reconciliation of accounts and funds; initiates or approves expenditure and fund transfers and adjustments; oversees and participates in monitoring and auditing accounts for errors and prepares appropriate adjusting entries; approves, prepares or assists in preparing a variety of financial statements and other reports including payroll, sales and use tax returns, W2s and 1099s and the Comprehen­sive Annual Financial and Budget Report (CCFS-311) required by the State Chancellor’s Office; certifies quarterly and annual financial reports for state and federal grants.
  • Manages, oversees and participates in cash management and cash accounting functions; reviews and approves check runs and bank fund transfers; monitors and posts transactions to the Revolving Cash Fund; monitors cash flow and assists in preparing cash flow statements; oversees or performs cash and bank recon­ciliations on a timely basis.
  • Plans for and participates in the annual year-end close process; ensures expenditures are reconciled, allocated to the appropriate account­ing period, purchase orders are closed or rolled over to the next fiscal year, liability accounts are established for deferred expenses and revenues, and carryover budgets are created in preparation for the annual financial audit.
  • Prepares for and participates in the annual financial audit; responds to auditor requests for data and information, analyzes and prepares responses and recommen­dations regarding audit findings, comments and recommendations.
  • Provides technical guidance to managers, administrators, faculty and staff on accounting and finan­cial matters.
  • Participates in evaluating and developing new or revised financial management policies and proce­dures to improve operational effectiveness of accounting operations and internal control systems.
  • Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabil­ity, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
  • Stays abreast of new trends and changes in the field of finance, accounting and treasury manage­ment, particularly as they relate to California community colleges.
  • Represents the District on local and statewide professional organizations and committees.
  • Performs related duties as assigned.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

  • Graduation from an accredited four-year college or university with a major in accounting, finance or a related field, and
  • At least five years of progressively responsible professional accounting experience; or
  • An equivalent combination of training and experience.
  • Experience in a California Community College District or a governmental agency is highly desirable.

Knowledge of:

  • Principles, practices and procedures of general and governmental accounting, including financial statement preparation and methods of financial control and reporting, preferably in a community college environment.
  • Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.
  • Principles, practices and procedures of internal control and audit.
  • Principles and practices of public agency budget development and management and grant tracking and monitoring.
  • Federal, state, local and District laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including Title V of the California Education Code, California Code of Regulations (CCR), Chancellor’s Office Budget and Accounting Manual and guidelines and the federal Education Department General Administrative Regulations (EDGAR).
  • Federal, state, local and District laws, regulations and policies governing payroll requirements of community colleges and educational institutions and the provisions of District collective bargaining agreements.
  • Principles and practices of Equal Employment Opportunity in hiring, retention, performance and advancement.
  • Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation.
  • Principles and practices of public administration, including budgeting, purchasing and maintaining public records.
  • Research methods and analysis techniques.
  • Principles and practices of effective management, supervision and equity.
  • Safety policies and safe work practices applicable to the work being performed.
  • Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.
Skills and Abilities to:
  • Plan, organize, manage, assign, delegate, review and evaluate the work of assigned accounting staff.
  • Analyze complex financial and statistical data and prepare accounting statements, reports, summary conclusions and recommendations in accordance with generally accepted accounting principles and legal requirements.
  • Read, interpret, explain and apply pertinent laws, codes, rules, regulations, policies and accounting principles, including District and Board of Trustees policies.
  • Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
  • Organize, set priorities and exercise sound, independent judgment within areas of responsibility.
  • Develop and implement appropriate procedures and controls.
  • Provide technical expertise and guidance to District management, administrators, faculty and staff regarding general ledger, grant accounting, payroll and other financial matters.
  • Represent the District effectively in dealings with the State Chancellor’s Office, other colleges and public agencies and outside auditors.
  • Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
  • Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
  • Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
  • Communicate effectively, both orally and in writing.
  • Understand and follow written and oral instructions.
  • Operate a computer and use standard business software.
  • Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
  • Establish and maintain effective working relationships.

Additional Information

Starting Salary Range: $6,805 to $9,576 per month. Full-time assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with evenings and weekends as required.

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.

Application Process:
  1. Completed application
  2. Resume
  3. Answer Supplemental Questions
  4. Attach one of the following:
    • Unofficial transcripts from all colleges attended showing degree(s) conferred (copies, and downloads are acceptable). Foreign transcripts must be evaluated for U.S. equivalency at the applicant’s expense - click here for more information OR
    • Equivalency Form – click here (optional) Submit this form with supporting materials if you do not possess the minimum qualifications as listed in the job announcement and feel you have the equivalent education and/or experience.

Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas.

Selection Procedure
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.

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