Administrative Assistant

Idaho, United States
Salary Not specified
Sep 17, 2020
Employment Level
Employment Type
Full Time

University of Idaho

Administrative Assistant

Location: Moscow

Division/College: College of Art & Architecture

Employee Category: Classified

Pay Range: $16.42 per hour

Full/Part Time: Full Time

Position Summary:
This position is responsible for providing assistance to the College Dean and College administration by maintaining understanding and involvement in their activities and responsibilities; acting as the College's representative in particular situations, and assisting with coordination of the Dean's calendar, reception and space scheduling.

Other duties include: managing lock and key access for CAA faculty, staff and students; mail distribution and supply ordering, social media support and news and events updates for the College.

This position functions under supervision of the Operations Director and Dean of the College.

Minimum Qualifications:
• Experience with office support functions; including using computer software and applications for word processing, email, internet searches, and data organization.
• Experience with office filing systems and composing a variety of business documents, and providing basic reception.
• Researching, compiling, and summarizing data for reports.
• Experience interpreting, applying and explaining complex information such as regulations, policies or services.
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements.
• Experience with record keeping methods.

Preferred Qualifications:
• Bachelor’s degree and/or four years’ experience as an administrative professional.
• Banner training and experience in Finance, Human Resources and Student modules.
• Experience with higher education academic rules, regulations, policies, procedures, curriculum, and graduation requirements.
• Multi-tasking ability and detail-oriented.
• Knowledge of office management, record keeping methods, and information management practices, computer applications for example: Word, Excel, Banner, Web Applications, planning and scheduling processes.
• Knowledge of University of Idaho policies and procedures which include, but are not limited to course offerings, registration procedures, and fee processing procedures.
• Experience working independently in project completion, working effectively and efficiently in a multi-tasking environment, applying discretionary decision-making techniques, demonstrating flexibility, utilizing conflict resolution skills and maintaining confidentiality, working with individuals from varying cultural and socio-economic backgrounds.

Physical Requirements & Working Conditions:

Posting Number: SP002592P

Posting Date: 09/16/2020

Closing Date: 10/20/2020

Open Until Filled: No

Special Instructions:

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


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