Payroll Technician - Academic
Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!
This full-time, 12-months per year position performs complex, technical and detailed work in preparing, reviewing, auditing and processing of payroll records, documents and related materials which requires knowledge of payroll including knowledge of retirements, leaves of absence, benefits concepts, and regulations; provides support to college financial, business and accounting function.
The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.
As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.
Examples of Duties
- Reviews, interprets, and implements laws and governmental regulations, collective bargaining agreements, district policies/administrative procedures and regulations as they apply to payroll
- Prepares, reviews and processes payroll records, documents and related materials for all college employees
- Prepares accurate mathematical and/or statistical calculations of salary, deductions, leave adjustments, merit pay and wage adjustments; reviews and reconciles a variety of payroll reports
- Audits documents for completeness, accuracy and conformance with regulations, policies, and procedures
- Prepares and processes documents for cash transfer between the County Treasury and the College's merchant bank for electronic payroll and tax remittances
- Calculates, prepares, reviews, and transmits electronic payment of current payroll tax liability and garnishments to Federal and State agencies, including quarterly reports
- Maintains a collaborative relationship with Human Resources
- Prepares and transmits file to the College's merchant bank for direct deposits
- Maintains and updates data in the payroll computer system
- Maintains records for employee payroll deductions
- Prepares and submits reports and remittances for various taxing, financial and insurance organizations
- Interprets and provides information pertaining to legal mandates, policies, regulations, payroll operational guidelines and various related areas such as retirement (PERS/STRS) to College employees
- Assists in the formulation of improved payroll record management and reporting systems and procedures
- Maintains, updates and reconciles employee leave records and calculates pay adjustments as needed
- Compiles, researches, and prepares a variety of periodic and special reports related to the payroll function
- Reconciles deductions for benefit programs
- Releases payroll information to legally authorized agencies
- Maintains retirement plan records and prepares reports
- Organizes and maintains various records and files
- Provides support to varied general accounting functions
- May coordinate the work of temporary staff assigned to assist with the payroll function
- Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.
- Performs related duties as required or assigned
Education and Experience:
Equivalent to completion of two years of college with major coursework in accounting, business administration or a related field and three years of experience which has involved preparing, reviewing and processing payroll and related documents. At least one year with primary responsibility for a large, complex payroll.
Please note: Additional experience may be substituted for the education on a year-for-year basis.
- Payroll experience in a California school or community college
- Experience using an ERP, such as Colleague
- Recordkeeping requirements, rules and regulations related to the payroll process
- Payroll reporting procedures of county, state and federal agencies and insurance and financial firms
- Office practices and procedures, including filing and the operation of standard office equipment
- Retirement, leaves of absence, and benefit terminology
- Basic business data processing principles and software applications related to payroll processing, including word processing and spreadsheet software
- General accounting and auditing principles and practices
- Business mathematics, including percentages, decimals and bookkeeping
- Maintain detailed and accurate payroll records and files
- Interpret, explain and apply complex labor and tax laws, rules, and policies
- Monitor and produce accurate payroll records, documents and related reports
- Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community
- Coordinate multiple projects and meet critical deadlines
- Compile and reconcile complex numerical and financial data
- Use initiative and sound judgment within established procedural guidelines
- Prioritize work, coordinate several activities and following up as required
- Operate standard office equipment, including a computer and various software such as word processing, spreadsheet, and databases
- Establish and maintain effective working relationships
Starting Salary Range: $4,222 to $4,655 per month; maximum initial salary step placement on the classified salary schedule is step 3. Full-time assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with evenings and weekends as required. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.
Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.
1. Completed application
3. Answer Supplemental Questions
4. Attach/Include one of the following:
- Unofficial transcripts from all colleges attended (copies and downloads are acceptable. Foreign transcripts must be evaluated for U.S. equivalency at the applicant's expense - click here for more information OR
- Experience may be substituted for the education rquirement on a year-for-year basis. Applicant must provide written evidence within the application that proves additional experience is equivalent for purposes of substitution.
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.
Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, official transcripts, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.