Administrator I/II, Contracts & Grants

Position Details

Requisition Number S420P Home Org Name Sponsored Programs Division Name VP for Research and Economic Dev Position Title Administrator I/II, Contracts & Grants Job Class Code HC19A/B Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary

Provides administrative support at the Institutional level through Sponsored Programs for extramural projects including contract and grant term negotiation, proposal development assistance, review and approval, award review, contract and grant management, and contracts or grants funded equipment management.

Essential Functions

Assists with the acquisition, management, and reporting for sponsor funded equipment and materials while maintaining records and titles. Assists with the formalization of individual contracts and grants by negotiating and coordinating terms and conditions of agreements and informing appropriate parties. Assists in the administrative management of awards by approving and coordinating change orders, time extensions, budget reallocation, and monitoring reporting from inception to close-out. Serve as liaison between faculty, staff, and sponsors to advise and/or assist with the preparation and submission of proposals, review documentation for compliance with University, legal, and cost accounting standards, and other guidelines. Processes and approves subcontract invoices for payment to ensure the correct accounting and contractual elements are in place. Trains employees in proposal development, electronic research administration, internal processes and procedures, agency requirements and award management.


Education Level Bachelor's degree from an accredited institution Field of Study

Degree in Accounting, Business Administration, Engineering, a science discipline, or related field

Years of Experience Level 1 requires no experience Area of Experience Requirements for Additional Job Levels

Level II – 2 years of experience in preparing and overseeing contract and grants


Education Level Field of Study Years of Experience Area of Experience Requirements for Additional Job Levels
Minimum Skills and Abilities

Level 1 – Bachelor’s degree from an accredited institution in Accounting, Management, Engineering, a science discipline, Business Administration, or a relevant field. Salary range is $35,000 to $58,400.

Level II – same as above plus two (2) years of experience in preparing and overseeing contract and grants; and knowledge of fundamental concepts, practices, and procedures of contracts and grants. Employer will consider advanced degree in lieu of experience. Salary range for Level II is $39,300 to $65,500.

Minimum Technology Skills Minimum License and Certifications

None Required.


Desired Qualifications

1. Previous experience in contracts and grants management and federal regulations
2. Knowledge of sponsored program administration and compliance with laws, regulations, and policies
3. Strong interpersonal and written communications skills;
4. Excellent time management and organization skills
5. Able to perform high quality work in a dynamic and fast paced environment
6. Computer experience with specific skills in word-processing, experience with Banner financial system (highly desired) and web-based applications.


Salary Grade 32 Salary Range $35,000 - $65,500 Job Category Business/Accounting/Finance Working Hours if Non-Traditional List any hazardous conditions or physical demands required by this position Posting Date 09/16/2020 Closing Date 10/16/2020 EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants Quick Link for Internal Postings http://www.auemployment.com/postings/19442 Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. Do you have a Bachelor's degree from an accredited institution in Accounting, Business Administration, Engineering, a science discipline, or related field?
   • Yes
   • No
4. How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+