Assistant Dean, Law School Finance
- Employer
- University of San Diego
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- Sep 15, 2020
View more
- Position Type
- Administrative, Deans
- Employment Level
- Executive
- Employment Type
- Full Time
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Assistant Dean, Law School Finance & Administration; School of Law
Posting # 2659
Department Description:
The University of San Diego School of Law is recognized for the excellence of its faculty, depth of its curriculum and strength of its clinical programs.
Each year, USD educates approximately 800 Juris Doctor and graduate law students from throughout the United States and around the world. The law school is best known for its offerings in the areas of business and corporate law, constitutional law, intellectual property, international and comparative law, public interest law and taxation.
USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.
University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
Detailed Description:
The Assistant Dean of Law School Finance & Administration is the chief budget officer for the law school, coordinates law school human resources, event services, faculty support, technology services, and facilities. The Assistant Dean is part of the law school's senior leadership team and advises the Dean on current and long term strategic issues involving all aspects of the law school.
The Assistant Dean is responsible for all law school financial matters and oversees a $44M revenue budget and $41M expenditure budget to ensure compliance with university policies and fulfillment of university financial expectations. Forecasts and recommends annual tuition rates, enrollment targets as they relate to fiscal management and revenue outcomes. Prepares the annual operating, equipment and MCO budgets and justifications. Responsible for correcting, balancing and closing all law school accounts at year-end.
Prepares complex, detailed reports and analyses for internal and external constituencies. Prepares annual financial reports for the American Bar Association (ABA) accreditation and US News reports, and presents the financial overview during the ABA site inspection (every 7-9 years).
Provides training, guidance and direction to all law school personnel on correct policies and procedures; instructs department managers on best practices, process improvements, and budget management; coordinates the personnel process within the law school; responds to all compliance issues involving personnel and financial transactions; assists the Dean and Vice/Associate Dean in providing oversight of the Dean's Suite personnel.
Provides strategic leadership and oversight of law school events and scheduling; reviews and approves vendor contracts; reviews and approves event budgets; provides strategic direction to facilitate efficient cross-departmental cooperation. Provides overall leadership and oversight of the law school faculty support team. In collaboration with ITS, provides overall leadership and oversight of law school technology (IT) services including administrative computing and classroom technology; coordinates with university ITS to provide Help desk services and equipment upgrades.
In collaboration with Facilities Management, provides overall leadership and oversight of law school facilities (4 buildings, 131,000 square feet) including capital improvements, space planning, daily operations and custodial services to deliver an appropriate education and work environment.
Collaborates with all university administrative functions/services (including but not limited to: provost, accounting, human resources, purchasing, budgets & planning, auditing, public safety, facilities and space planning) and peers from other academic units to implement systems, improve processes, and creatively solve problems.
Represents the law school on various university administrative committees and task forces.
Exercises initiative and autonomy within the parameters of department and university policies and procedures to accomplish goals and objectives.
Duties & Responsibilities:
- Financial Administration:
- Serves as the chief budget officer for the law school,
developing, planning and administering all law school
budgets.
- Through direction, training, supervision, guidance and
delegation of duties, is responsible for the fiscal management and
control of complex department budgets and private gifts and
grants.
- Monitors university and state/federal policies to ensure
compliance with administrative and financial policies and
procedures.
- Responsible for compliance in all activities involving
purchasing, employee expense reimbursements, contracting, payroll,
personnel, safety and facilities management.
- Serves as advisor, mentor and liaison to law school supervisors
and budget managers on budget, personnel, space and administrative
policies and procedures.
- Evaluates department activities and makes modifications and
changes to enhance quality and effectiveness of administration on
an ongoing basis.
- Participates in pre-award development of grant budgets to
ensure that the law school does not have financial exposure and to
assess personnel and space commitments.
- Prepares complex, detailed reports and analyses for internal
and external constituencies.
- Researches, plans, negotiates, acquires, and maximizes
resources to accomplish the goals and mission of the law
school.
- Justifies need for additional budget, new equipment, and minor
capital outlay (MCO) funding.
- Supervises the preparation of and approves purchase orders,
reimbursement requests, expense reports, and petty cash vouchers,
including account coding for new university financial system.
Participates in all budget committees and taskforces.
- Approves all journal entries.
- Approves and processes all budget appropriations, including
updating Hyperion as needed.
- Key administrator for grant management system
- Strategic Planning:
- In collaboration with senior leadership and the Dean: Prepares
three to five-year financial plan scenarios to evaluate anticipated
changes in law school enrollment forecasts.
- Develops detailed business cases to articulate, justify and
document changes to law school programs, policies, processes,
systems and staffing.
- Links the academic goals to the budget process and advocates
for financial support from the university and/or redistributes
existing resources to support strategic initiatives.
- Identifies obstacles and risks to achieving goals and provides
solutions and action plans.
- Implements policies, procedures and processes to plan for
future needs.
- Personnel Administration:
- Oversees the coordination of law school job descriptions, staff
and administrator recruitment, annual performance evaluations,
corrective action, medical and other leaves of absence,
reclassifications, and voluntary and involuntary
separations.
- Coordinates annual merit review process for all law school
employees.
- Approves all personnel paperwork.
- Facilitates discussions and implementation of solutions to
resolve interdepartmental conflicts.
- Annual ABA, US News & SALT Surveys and Reports:
- Provides financial data analysis, review and reporting for all
law school annual reports and surveys.
- Event Services:
- Oversees planning and resource allocation to various law school
events.
- Oversees development, implementation, and review of event and
scheduling policies and procedures for the law school buildings in
coordination with university scheduling.
- Faculty Support:
- Provide strategic direction for law school faculty support team
efforts including faculty support supervisor, faculty assistant
assignments, workload distribution, and special
projects.
- Oversee coordination with Associate/Vice Dean (Academics) for
various faculty requirements.
- Oversee the development, implementation, and review of faculty
support processes and procedures.
- Technology Services:
- Provide strategic direction for law school IT services
including administrative and academic needs.
- Oversee coordination with central ITS for Help Desk and
learning management needs.
- Plan and oversee IT equipment replacement, upgrade, and/or new
installation projects for four build
- Facilities Management:
- Develops and manages space utilization plan to maximize
operational efficiencies and provide consistent
standards.
- Plans and oversees major renovation work in four buildings and
oversees day-to-day facilities scheduling and custodial
maintenance.
- Oversees building, room, equipment, and personnel
allocation.
- Oversees building maintenance and renovations.
- Oversees management of space allocation, including moves,
additions and changes.
- Department Management:
- Exercises supervisory responsibility for staff, ensuring the
accomplishment of departmental goals by establishing standards of
conduct, performance expectations, and providing direction and
feedback.
Job Requirements:
Minimum Qualifications: - Advanced degree in Business Administration or related field
required.
- Five years of professional management experience in strategic
planning, organizational operations, budgets, and financial
analysis required.
- Requires extensive experience in spreadsheet modeling,
forecasting, financial analyses, budget development and cost
control; marketing and communication practices; event planning and
logistics including contract review and analysis; technology
operations including administrative and academic
solutions.
- Requires considerable knowledge of and experience in personnel
management including hiring of personnel, employee relations, staff
employee performance management, corrective action, and voluntary
and involuntary separations.
Preferred Qualifications: - Knowledge of university and grant accounting preferred. Similar
experience in ABA-approved law school(s) is valued.
- Working knowledge of Oracle, Noetix, and Hyperion
preferred.
Performance Expectations - Knowledge Skills and Abilities: - Administrative, management and leadership experience
encompassing the application of management principles, practices,
and techniques in a complex department.
- Willingness to accept responsibility, establish objectives and
priorities, deal effectively with problems, and exercise
independent judgment when making decisions.
- Ability to work collaboratively with law school senior
leadership team.
- Ability to handle confidential or sensitive information with
tact and discretion.
- Outstanding problem-solving, analytical, and decision-making
skills.
- Ability to analyze complex data and issues, develop alternative
solutions, provide recommendations.
- Ability to create, implement and complete action plans and/or
revise action plans that are not meeting intended
outcomes.
- Ability to communicate effectively orally and in writing with
clarity and an attitude that conveys respect, assistance, honesty
and resourcefulness.
- Ability to meet and deal effectively with diverse personalities
and populations.
- Must possess flexibility and versatility in order to contribute
to evolving work situations.
- Thorough knowledge of budgeting, mathematics, and computers to
prepare reports and budgets for various levels of management and
staff.
- Commitment to represent the university in the most positive
manner with students, donors and the community we serve.
- Please note: an Excel test may be administered by HR in order
to accurately access current skill level.
Special Conditions of Employment: - Must have integrity and the ability to identify and correct
business practices which jeopardize the financial strength or
reputation of the law school.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Posting Salary: Commensurate with experience; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers.
Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.
Special Application Instructions: Resume and Cover Letter Required
Visit https://jobs.sandiego.edu/cw/en-us/job/494182/program-coordinator-online-degree-programs to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu
Additional Details:
Hours:37.5 hours per week
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit http://www.sandiego.edu/smokefree.
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