Barclay Program Manager

Purpose of Position:
The Johns Hopkins University has an initiative to strengthen 10 neighborhoods around the Homewood Campus, the Homewood Community Partners Initiative (HCPI). A key component is the work to support local public schools. At Barclay Elementary/Middle School, The Johns Hopkins Whiting School of Engineering is in year 6 of a 10 year partnership to develop and maintain a STEM Engineering focus flagship program.

The Program Manager for the Barclay Elementary/Middle School - JHU Whiting School of Engineering partnership will report to the Baltimore Programs Director of the Center for Educational Outreach (CEO) in the Whiting School of Engineering. Project leadership includes the President’s office, the Vice President for Economic Development, the Engineering Dean, the Assistant Dean for Engineering Educational Outreach and the Principal and Assistant Principal of Barclay. This Program Manager will work full time on implementing the Barclay Hopkins STEM Partnership to continue the transformation of Barclay into a university-assisted PK-8 STEM community school with arts integration. Program elements include curriculum, professional development, out of school time (OST) and summer programming. The program manager will build, maintain, modify and/or sustain the internal and external infrastructure and relationships to expand STEM education and outreach for Barclay Elementary/Middle school students.

This is a complex, important, demanding and highly visible position. The Program Manager provides planning and project management including budget management. Annually, the Program Manager will work with project leadership to review and update roles and responsibilities, protocols, procedures and communication strategies and to plan, implement and monitor the activities of the partnership. The Program Manager will work to meet the mission of the CEO by integrating JHU faculty, staff, and students in outreach opportunities.

Note: This position is not eligible for visa sponsorship.

Knowledge and Skill:

• Experience coaching on science and STEM teaching and developing and delivering professional development for PK-8 teachers and informal STEM educators both online and in person
• Knowledge of science and engineering content and research-based pedagogy for teaching STEM to PK-8 grade students, particularly women and underrepresented minorities
• Experience teaching hands-on STEM curriculum or projects (formal education) and the engineering design process, SABES and IQWST experience preferred both online and in person
• Experience creating, delivering and/or sourcing effective informal STEM curriculum for PK-8 grade students
• Works well under pressure
• Skilled at proactive problem-solving
• Strong communication (written and oral), organizational, customer service and interpersonal skills
• Time management skills, attention to detail and follow through
• Knowledge of Baltimore City and Baltimore City Public Schools (City Schools)
• Experience relating to students, parents/families and teachers of similar demographics to Baltimore City
• Consensus building and integration of the voice of all stakeholders to reach cooperative solutions and promote partnership success
• Takes direction and also takes ownership to meet partnership goals
• Proficient with the Microsoft Office 365 Suite, particularly Outlook, Word, Excel, PowerPoint
• Proficient with team collaboration platforms (One Drive, MS Teams, One Note, Google Docs, Sheets, and Forms)
• Proficient with operating virtual meetings (Zoom, Google Classroom, etc.)
• Experience with Word Press, preferred
• Knowledge of GivePulse or other volunteer management system, preferred

Education, Experience, Licensure, Certification:
Minimum Qualifications:

• Bachelor's degree.
• Three years progressively responsible experience in program administration in an academic environment.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
• Preferred Qualifications:
• Bachelor’s degree in a STEM discipline or STEM education or Master’s degree, preferred
• Five years progressively responsible experience in program management/administration in an academic or out of school time environment, preferably in STEM educational outreach
• MSDE Teacher Certification or Administration Endorsement, preferred.

Internal and External Contacts

• Internal: Johns Hopkins President, Vice President of Economic Development, Whiting School of Engineering Dean, Vice Dean for Undergraduate Education, Assistant Dean for Engineering Education Outreach, Baltimore Programs Director, STEM Outreach Advisor, OST Program Manager, Budget Specialist, and other Center for Educational Outreach Staff, Whiting School of Engineering (WSE) Development Office, WSE Marketing/Communications, WSE and science/math faculty, staff and students; facilities, security, risk office, athletics department, registrar’s office, scheduling and event services, WSE Human Resources
• External: Baltimore City Public Schools, Barclay Elementary/Middle School Leadership, Teachers, Staff, Students, Families, and Partners, Child First Authority

Essential Duties & Responsibilities
25% - Professional Development and Coaching

• Serve as an instructional coach to all Barclay teachers with science teaching responsibilities PK-8
• Work closely with the assistant principal and STEM resource teacher to plan science team and/or instructional goals for each year
• Participate in Barclay science team meetings
• Work with Barclay teachers and leadership to identify future professional development needs, develop the professional development and deliver
• Surveys from staff and leadership
• Agendas and minutes from science team meetings
• Professional development plan for Barclay science teachers
• Instructional coaching plan for each Barclay science teacher

30% - School Day Curriculum and Programming Support

• Work with teachers and school leadership to ensure that all necessary curriculum kits and supplies are ordered and distributed in a timely manner
• Work with teachers, leadership and support staff to plan and implement curricular enrichments to include:
• Engineers Week (eWeek) Activities (annually in February)
• Campus visits (grades 3-8 annually)
• Collaborates with STEM Outreach Advisor, as needed, to ensure Intersession course (JHU course for undergraduate students for 5th grade Barclay hands-on engineering with faculty involvement) is integrated into a Barclay classroom
• On time delivery of curriculum kits and teacher supplies
• Curricular Enrichment plan for the year with appropriate reporting in GivePulse
• Out of School Time (OST) Programming and Partnership Management
• Recruit and train JHU faculty and students to deliver afterschool and summer programming or coordinate outreach integrating it into their classroom
• Work closely with the Community School Coordinator to ensure afterschool and summer programs are coordinated and systems are aligned and families know about them
• Work with the afterschool provider and other partners to develop, implement, and/or expand out of school time (OST) programming- weekend, afterschool and summer programming – which may include direct service with PK-8 students, parents and families. Events may include:
  • Family Engineering Day (typically hosted each November)
  • Barclay Science & Engineering Expo
  • Work closely with the CEO’s Baltimore Programs Team and other staff to coordinate their continued efforts at Barclay
  • Supervise student workers, as needed, and hire/train Barclay summer STEM academy staff
  • Science-related events featured in the school newsletter and school calendar
  • Implement Family Engineering Day and Barclay Science & Engineering Expo with appropriate reporting in GivePulse

35% - Communication, Evaluation & Reporting

• Provide information and content to internal and external partners doing communications about the project (to parents, community, partners and funders)
• Monitor the plan, providing status updates and other requested reports and bringing issues to leadership
• Coordinate with partners to develop evaluation instruments, procedures, and plans to measure success metrics of improved academic performance
• Collect attendance of PK-8 students, parents, JHU faculty and students and other volunteers for all Barclay programs and events. Enter data into GivePulse and provide reports to Director for CEO after each event or program, but not less than 3 times a year
• Compile evaluation results for Barclay-related programs and events
• Update CEO websites as needed to keep up to date about upcoming events and highlight news from recent events
• Contribute to Barclay newsletter
• Contribute to the CEO newsletter for MD teachers
• Contribute to CEO social media accounts weekly
• Timely submission of data in GivePulse and other required reports
• Communications plan for each event and program
• Evidence on how evaluation data is used to improve other events as documented in meeting agendas and/or minutes
• Evidence of necessary updates to CEO websites concerning events and programs
• Evidence of social media updates on CEO accounts

School Mission Statement
Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students, particularly those underrepresented in STEM fields, for further STEM education and careers.
Our strategy is to offer STEM educational outreach to Baltimore City Public School students and to expand Engineering Innovation to reach more high school students in the U.S.
The Center for Social Concern offers JHU undergraduate students the opportunity to connect and become more involved with organizations in our Baltimore community.

Classified Title:Academic Program Administrator
Working Title: Barclay Program Manager ​​​​​
Role/Level/Range: ACRP/03/MC
Starting Salary Range:Commensurate with Experience
Employee group: Full Time
Schedule: M-F/8:30 - 5:00 PM
Exempt Status: Exempt
Location: 01-MD:Homewood Campus
Department name: 10001500-Center for Educational Outreach
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

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