Office Coordinator III

New York, United States
Salary Not Specified
Sep 14, 2020
Employment Type
Part Time
Posting Details

Job # 036651 Department Code 23001-4030 Department CVPA-Dean's Office Job Title Office Coordinator III Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S3 FLSA Status Non-exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

This is an annual (calendar year) part time position, approximately 31 hours per week.

Job Type Part-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

Responsible for performing a variety of administrative tasks that facilitate the HR/Payroll related day-to-day operations of the College. Oversees weekly and semi-monthly payroll for ~700 college employees including RAP and PAM forms and personnel data entry requirements. Resolves HR-related problems, maintains HR files and databases and recommends workflow improvements. Maintains knowledge of college, university, state and federal policies and requirements. Liaison with HR/Payroll.

This is an annual (calendar year) part time position, approximately 30 hours per week.


• Associates degree with one (1) plus years’ experience in payroll, preferably in a higher education setting.

Job Specific Qualifications

• Microsoft tools (excel & word), PeopleSoft experience preferred, deadline oriented, attention to detail, data entry experience, strong inter-personal skills and has the capability to manage confidential data.


• Process student and temporary employee hire requests. This includes managing the Handshake process for student positions, requesting PINs, submitting information to HR and communicating with units when hiring is complete.

• Process annual faculty stipends, summer administrative payments, and other additional payment requests.

• Resolves HR- and payroll-related problems.

• Recommends improvements to payroll related workflow within Office of Budget and Operations.

• Maintains an awareness of Federal, State, and University HR and payroll related issues.

• Acts as resource for college faculty and staff regarding HR and payroll processes.

• Monitor weekly time sheets, contract pay details and other reports as needed to ensure accuracy and employees are being paid on time and correctly.

• Other duties as assigned.

Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link Job Posting Date 09/14/2020 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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