Administrative Assistant I - TRIO (PT)

Posting Details

Position Title Administrative Assistant I - TRIO (PT) Department Student Support Program Location Lincoln Job Category Support Staff Job Type PT Posting Number 01243 Position End Date
General Description of Position

Under the supervision of the Program Director, the Administrative Assistant I provides secretarial/clerical support for the program and staff, which serve college students who are first-generation, low-income pre-college or are experiencing disabilities. Work involves frequent contact with students, college staff and the community. Work responsibilities include data entry for maintaining and updating data base information and support programs, preparation of correspondence and reports, reception of visitors, assisting student inquiries, requisitions, filing, processing and distribution of mail, and handling telephone inquiries.

ESSENTIAL FUNCTIONS
Provide Support to the Director of TRIO Programs
Assists the Director of TRIO Programs with tasks related to student services functions such as preparing minutes from meetings and organizing meetings. Assists in the development and dissemination of promotional information to better inform the institution and community of project objectives. Assists in updating the SCC Web page in regard to TRIO information. Prepares correspondence, reports and program documents and/or responds to telephone inquiries as requested or assigned.

Record Maintenance
Enters, maintains/updates TRIO / SSS Program records, files and databases in compliance with federal regulations and to monitor program progress. Facilitates data entry for Annual Performance Report completion in partnership with the Director.

Assistance with Student Programming and Events
Assists with scheduling campus tours, workshops, cultural events and other TRIO activities. Assists with coordination of TRIO activities including correspondence, organization, preparation and marketing.

Operates Office Machines Operates: Personal Computer including laser printer and scanner; Fax Machine; Copy Machines; Calculator; Telephone with voice mail. Software: Student Access Database, Microsoft Word, Outlook, Access, Excel, PowerPoint; Internet; Colleague.

Promote/Support Diversity
Promote and support the College’s diversity goals; promote/support Access, Fair Employment, EEO, Equity, and Diversity programs and initiatives.

Promote and support the College’s organizational environment goals.
Maximize operational efficiency by enhancing policies and procedures, staffing, and communication processes and practices. Enhance positive communication processes and practices, and maximize a positive and engaging organizational climate by encouraging input, reflective and transparent communication, and compassion and respect toward the views and ideas of others.

Minimum Qualifications

1. High School graduate or GED .
2. Two (2) years of clerical or secretarial experience or one (1) year office experience plus one (1) year related training.
3. Work experience effectively using word processing, database, spreadsheet and presentation software (i.e. Microsoft Word, Access, Excel and PowerPoint).

Desired Qualifications

1. AAS Degree in a post-secondary secretarial/office education program.
2. A valid Nebraska Driver’s License.
3. One (1) year experience working with federal grants.
4. Additional consideration given to individuals whose life experience includes surmounting barriers similar to those faced by TRiO SSS program participants.

Salary

$15.12/hr


Open Date 09/14/2020 Close Date 09/28/2020 Open Until Filled No Special Instructions to Applicants Quick Link http://southeast.peopleadmin.com/postings/7008 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * The minimum salary established for this position is $15.12 an hour. Is this acceptable to you?
   
   (Open Ended Question)
   
   
2. * All information entered in the Online Application (not your Resume) will be used to determine if you meet the minimum education and experience qualifications. Have you reviewed your Application to be sure it contains all experience and educational information to support and verify that you meet the minimum qualification for this position?
   • Yes
   • No
3. Are you authorized to work in the United States on an unrestricted basis?
   • Yes
   • No
4. * Where did you see this posting? Which newspaper, website, College site or from a friend?
   
   (Open Ended Question)
   
   
5. * Did you graduate from High School or get your GED?
   • Yes
   • No
6. Do you have a minimum of 2 years secretarial/clerical experience or 1 year office experience plus 1 year of related training.
   • Yes
   • No
7. * Do you have work experience effectively using word processing, database, spreadsheet and presentation software (i.e. Microsoft Word, Access, Excel and PowerPoint)?
   
   (Open Ended Question)
   
   
8. * The primary work location for this position is at the Lincoln Campus, however, College employees may be required to work at other locations as needed. Is this acceptable to you?
   
   (Open Ended Question)
   
   
9. * Hours of work for this position are scheduled between 7:30 a.m. and 5:00 p.m., Monday through Friday, with a 28-hour workweek. Special projects, events, and assignments may require work hours on evenings or weekends. Is this acceptable to you?
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. Unofficial Transcripts
2. Recommendation Letter
3. Other Document