Payroll Specialist

Posting Details

Position Title Payroll Specialist Department Campus Office Staff Location Milford Job Category Support Staff Job Type FT Posting Number 01253 Position End Date
General Description of Position

Under the direction of the Payroll Manager, the Payroll Specialist responsibilities may include but is not limited to processing the full-time, adjunct, and part-time payroll, printing paychecks and direct deposit advices, processing payments to benefit providers, communicating with employees regarding their benefits, processing the monthly and annual leave accruals, performing roll-over procedures for the leave system, processing leave entry corrections, processing entries for the Catastrophic Leave Bank, issuing replacement W-2 tax forms, filing reports with various state reporting agencies, including but not limited to preparing federal/state labor reports and unemployment reports, issues stop payment orders for payroll, and images all payroll records. Assists with payroll system updates, conversions and the switchboard. This may include operating: personal computers, printers, calculators, pressure sealer/folder, scanner, copy machine, fax machine, automated mailing machine and switchboard.

ESSENTIAL FUNCTIONS
Payroll:
1. Verifies payroll documentation and supporting data is complete before making payroll changes.
2. Proofs employee’s I-9 and W-4 documents for compliance with IRS guidelines, verifies State and Federal taxes deducted from employee pay, and reconciles payroll data for accuracy and completeness.
3. Verifies and/or generates new employee identification number, enters new employee demographic, tax information, benefits, and payroll deductions.
4. Enters employee changes, collects time-cards at month end, calculates hours worked and gross pay for each time-card, and compares entry documents to time-card edit.
5. Checks all payroll data-entry forms and documentation for accuracy and compliance with College policies.
6. Enters garnishments and court ordered deductions for child support or taxes.
7. Prepares direct deposit ACH file for part-time, adjunct and/or full-time payroll.
8. Reconciles annuities (retirement, life, health, credit union, reimbursement account, etc.) with employee deductions, prepares unemployment report and labor report.
9. Forward all payroll annuities on for funding.
10. Issues duplicate W-2 tax forms as requested.
11. Provides oversight to other clerks in the business office working with payroll.
12. Assists with filing quarterly 941 & 941N tax returns.
13. Assists with preparing, printing, and filing W-2 tax forms.

Benefits:
In collaboration with Human Resources, Payroll and Administrative Services, provides assigned support to the area of employee benefits.
1. Assists with enrolling employees in benefits, reconciles billings from benefits providers, and processes payments to providers.
2. Transmits contribution files to TIAA .
3. Assists with monitoring employees’ contributions to the 403B and 457B plans to ensure compliance with IRS regulations.
4. Enrolls employees in appropriate leave plans, performs monthly and annual leave accruals, performs the fiscal year-end procedures for the leave system, enters corrections for leave requests, and enters donations to the Catastrophic Leave Bank.
5. Completes data entry and processing of employee benefit enrollment, change and end of employment information.

Imaging & Filing:
1. Scan, index and image part-time, adjunct and full-time payroll files.
2. Files final billings from benefit provider.

Develop and Maintain the Payroll Procedures Manual:
1. Assist with the development and maintenance of a Payroll Procedures Manual.
2. Coordinates cross-training of payroll staff for area-wide procedures.

Communication & Public Relations:
1. Communicates with public, students, faculty, and staff on a daily basis.
2. Must maintain good customer relations in the Business Office at all times.
3. Handles phone inquiries concerning payroll annuities.

Promote/Support Diversity:
Promote and support the College’s diversity goals; promote/support Access, Fair Employment, EEO, Equity, and Diversity programs and initiatives.

Promote/Support the Organizational Environment through Goal 9 of the Strategic Plan:
Promote and support the College’s organizational environment goals. Maximize operational efficiency by enhancing policies and procedures, staffing, and communication processes and practices. Enhance positive communication processes and practices, and maximize a positive and engaging organizational environment by encouraging input, reflective and transparent communication, and compassion and respect toward the views and ideas of others.

Minimum Qualifications

1. Associate’s degree* in Business, Accounting, Finance, or a directly related field of study. OR two (2) years post-secondary coursework in Accounting, Finance, or Business.
2. Three (3) year’s** ( FTE ) work experience in an Accounting, Finance, Payroll, Benefits, Compensation or a Business capacity relating to the area of work responsibilities.

*Education Substitution:
Qualifying payroll specific work experience, (beyond the required three (3) years minimum work experience) may be substituted for the listed educational requirements on a year-for-year basis.

**Work Experience Substitution:
Bachelor’s degree in Accounting, Finance, Business, Management, or Public Administration may substitute for up to two (2) years of required three (3) years’ work experience.

Certified Payroll Professional ( CPP ) may be substituted for two (2) years of the required work experience.

Desired Qualifications

1. Certification as a Payroll Professional ( CPP )
2. Payroll/Accounting work experience in a higher education institution
3. Knowledge of the College’s payroll and accounting software and programs

Salary

$18.30/hr


Open Date 09/11/2020 Close Date 09/29/2020 Open Until Filled No Special Instructions to Applicants

Internal and external searches will run simultaneously.

Quick Link http://southeast.peopleadmin.com/postings/7056 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have an Associate’s degree* in Business, Accounting, Finance, or a directly related field of study, OR two (2) years equivalent of college-level studies supplemented by post-secondary coursework in Accounting, Finance, or Business?
   
   (Open Ended Question)
   
   
2. * Do you have three (3) year’s** (FTE) work experience in an Accounting, Finance, Payroll, Benefits, Compensation or a Business capacity relating to the area of work responsibilities? *Qualifying related work experience, (beyond the required three (3) years minimum work experience), in an Accounting, Finance, Payroll, Compensation, Benefits or Business capacity may be substituted for the listed educational requirements on a year-for-year basis.
   
   (Open Ended Question)
   
   
3. * Employment Offers are conditional based upon successful completion of all Criminal Background Checks, reference verification, transcript verification (where appropriate) and employment verification. Do you agree to these conditions?
   • Yes
   • No
4. * All information entered in the Online Application (not your Resume) will be used to determine if you meet the minimum education and experience qualifications. Have you reviewed your Application to be sure it contains all experience and educational information to support and verify that you meet the minimum qualification for this position?
   • Yes
   • No
5. * Are you authorized to work in the United States on an unrestricted basis?
   • Yes
   • No
6. * Where did you see this posting? Which newspaper, website, College site or from a friend?
   
   (Open Ended Question)
   
   
7. * The minimum salary established for this position is $18.30/hr. Is this acceptable to you?
   • Yes
   • No
8. * The primary work location for this position is at the Milford campus, but you must be available to work at other SCC locations as required. Is this acceptable to you?
   
   (Open Ended Question)
   
   
9. * Hours of work for this position are generally scheduled by the supervisor between 7:30 a.m. and 5:00 p.m., Monday through Friday, with a 40-hour workweek. This is a full-time regular position based on a 260-day work calendar. Is this acceptable to you?
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Unofficial Transcripts

Optional Documents

1. Cover Letter/Letter of Application
2. Other Document
3. Recommendation Letter