Grants & Contracts Analyst

General Overview:

There is an opening for a Grants & Contracts Analyst within the Department of Health Policy and Management (HPM) in the School of Public Health. Under the supervision of the Grants and Contracts Manager the GCA will provide assistance in coordinating, developing, and overseeing budget activities related to Center accounts within the Center for Health Services and Outcomes Research (CHSOR), Johns Hopkins Evidence Based Practice Center (EPC), Roger C. Lipitz Center for Integrated Health Care (LIPITZ), and Center for Population Health Information Technology (CPHIT).

The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. This role will also assist with some aspects of non-sponsored funds.

Job Scope/Complexity:

Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible:

This position works independently on a variety of complex level grants/contracts, including those from NIH, CDC, RWJF and other Foundation Awards. These grants, contracts and awards may involve detailed budgets, multiple projects, and Sub awards, Investigator-initiated, Consortium and higher complexity Foundation grants. Will also work directly with management of non-sponsored funds, including general funds and gifts.

Primary Duties and Responsibilities:

Partner with and act as point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.

Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.

Review all sponsored project proposals for assigned faculty. Review involves accuracy, content, adherence to all relevant guidelines.

Provide instruction, preparation assistance and support related to grant application procedures.

Serve as liaison between research units, central offices and funding agencies.

Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.

Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

Manage all assigned grant submissions to ensure timeliness and accuracy.

Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.

Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.

Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.

Provide information and direct assistance required to complete contract and grant closeouts, as needed.

Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree required, along with 2 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special Skills/Knowledge:

Knowledge of accounting and budgeting theory and practices required.

Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

Make independent judgments and to act on decisions on a daily basis.

Work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

External Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and CDC.

Classified Title: Grants & Contracts Analyst
Working Title: Grants & Contracts Analyst ​​​​​
Role/Level/Range: ATP/03/PC
Starting Salary Range:$50,700-$67,735
Employee group: Full Time
Schedule: Monday through Friday
Exempt Status: Exempt
Location: 05-MD:School of Public Health
Department name: 60004102-Health Policy & Management Admin
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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