Administrative Assistant II - Psychological Services Center 999086

Xavier University, a Jesuit Catholic University is seeking applications for a full time position of Administrative Assistant II supporting the Xavier University Psychological Services Center, a training clinic staffed by faculty and doctoral students in the School of Psychology in partnership with the division of Student Affairs.

Responsibilities :

• Communication with clients, director, and staff/faculty of the clinic, as well as representatives from Student Affairs and the School of Psychology
• Triage calls and in person clinic inquiries
• Maintain the confidentiality of all privileged information
• Utilize electronic medical record to manage appointments and generate reports
• Manage document requests
• Budget administration
• Purchasing and management of clinic supplies and equipment
• Assist with onboarding new doctoral trainee staff
• Manage undergraduate work-study
• Update departmental websites
• Assist faculty with scheduling and billing for their clinical practices
• Other departmental duties as needed

Required Qualifications and Experience:

• High School Diploma or GED
• Three years of administrative experience
• Proficiency in Microsoft Word and Excel
• Excellent written, oral communication, and computer skills
• Detail-oriented and well-organized
• Ability to work independently on multiple projects

Preferred Qualifications and Experience:

• Experience in a mental health treatment setting where HIPAA compliance is required
• Experience with an electronic medical record (e.g., Titanium)

We are strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission. Candidates who have worked with a diverse range of faculty, staff, and students and who can contribute to our mission of inclusivity are encouraged to identify their experiences and interests.

To ensure consideration interested/qualified candidates must submit all of the following: 1) a cover letter, 2) resume, and 3) the names, email addresses and telephone numbers of three professional references on Xavier University’s website no later than September 24, 2020.

Xavier University is an Equal Opportunity Employer