Access Services Associate

Posting Details

Job Title Access Services Associate Department Fondren Library Full Time/Part Time Full-Time Requisition Number S21092 Open Date 09/10/2020 Close Date 09/17/2020 Salary Information

$13.75 – $17.89 an hour

Work Schedule

Monday through Friday, from 8:30 a.m. to 5:00 p.m.

Benefits Eligible Yes Eligible for Overtime Yes Position Summary

The access services associate, under general supervision, prepares materials for inventory by performing routine clerical tasks of general complexity. S/he will check in and out received materials using the online catalog system. S/he uses the online catalog reporting system to generate bills for lost library materials and process books being profiled in new books location. S/he acts as a backup to all other positions in the department and works on special projects, as assigned.

Education Required HS Diploma or equivalent Major/Discipline Substitution for Education Requirement Experience may not be substituted for the education requirement. Education Preferred

Associate’s degree or higher

Experience Required 1 year Type of Experience

Related public services experience

Substitution for Experience Requirement Education may not be substituted for the experience requirement. Experience Preferred

Experience in academic library public services

License/Certification Required


License/Certification Preferred Skills Required

- Demonstrated interpersonal, clerical, and basic organizational skills
- Ability to understand and communicate library policy
- Ability to develop a working knowledge of library services and practices
- Ability to use a variety of technical or business programs

Skills Preferred Internal / External Contacts

Internal: Frequent contact with campus offices, faculty, staff and students

External: Contact with the general public and visitors

Physical Demands


Working Conditions

Will be required to work extended hours, evenings and/or weekends

Essential Personnel

Position is not considered essential during a campus emergency.

Rice University Standard of Civility

Serves as a representative of the University, displaying courtesy, tact, consideration and discretion in all interactions with other members of the Rice community and with the public.

Security Sensitive

As defined under the Texas Education Code and Rice Policy No. 425 , this position is security sensitive and employment in this position is contingent upon the successful completion of a background check.

Special Instructions to Applicants Quick Link for Posting
Essential Functions

- Checks in and out received materials using the online catalog system
- Uses online catalog reporting system to generate bills for lost library materials
- Processes books being profiled in New Books location
- Acts as a back up to all other positions in the department
- Completes special projects, as assigned
- Performs all other duties as assigned

Additional Functions or Information

- Interprets and enforces library policies such as special borrowing status, blocked records, fines, lost books, etc.
- Monitors check out of all circulation materials and equipment
- Operates laser readers, printers, book sensitizers, personal computers and scanners
- Helps with book searches and inventory control
- Helps library patrons by answering questions and giving instructions or directions
- Maintains public photocopy machines when vendor is not on site
- Collects money for fine accounts, assigns carrels to graduate students and faculty, and monitors their use, monitors reserve materials, journal check outs, and storage retrievals
- Enters bibliographic and patron information into the circulation database
- Helps with the annual graduation clearance process to ensure the library accounts of all degree candidates are clear of books and fines
- Reports building related problems that arise to the appropriate personnel

Job Duties

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