Payroll Specialist

Location
New Mexico, United States
Salary
Salary Not Specified
Posted
Aug 25, 2020
Employment Type
Full Time

Position Details

Position Payroll Specialist Full Time/Part Time Full Time Job Type Regular Position Summary

The Payroll Specialist is responsible for the processing and timely delivery of assigned payrolls. The Payroll Specialist uses an understanding of the University’s in-house payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service ( IRS ) and Fair Labor Standards Act ( FLSA ) rules and regulations. The Payroll Specialist helps to assure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. The Payroll Specialist exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods.

Duties and Responsibilities

• Helps to ensure proper payment of wages and salaries by using the in-house payroll system to correctly process salaries and reported hours worked, correctly utilize paid leave and holiday pay, correctly accrue compensatory time, and correctly compute overtime while meeting deadlines.
• Generates records of payrolls showing each payee, hours worked for nonexempt employees, wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, maintains payroll records and accounts, and prepares journal entries related to payroll in a timely manner.
• Facilitates employee participation in various voluntary payroll deduction options by processing voluntary deduction forms, which includes verifying employee eligibility and checking the accuracy of completed forms, and by ensuring the authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee.
• Reviews Personnel Action Forms to verify correct data entry.
• Prepares required and assigned reports by compiling, researching, and analyzing data and performing monthly, quarterly, and annual reconciliations.
• Helps to assure the correct tax processing of employee fringe benefits and application of appropriate withholding and reporting procedures.
• Coordinates with Human Resources for proper benefit and deduction set-up, verifies and processes unused vacation and sick leave payouts, and terminates all payroll deductions for retiring and terminating employees.
• Calculates adjustments for back pay, adjusts deferred pay for faculty beginning or leaving during the academic year and calculates pro-rated pay for Per Course or Graduate Assistants that terminate or begin work mid-semester, and processes all labor re-distributions for assigned payrolls.
• Trains new approvers on timesheet and leave report approval, assists employees having trouble accessing their timesheets, and contacts employees who haven’t submitted their timesheets for processing.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses as directed.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Contributes to the overall success of the Human Resources/Payroll Office by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.

Minimum Job Requirements

• A High School Diploma or the equivalent is required. With a high school diploma or the equivalent, three years of progressively responsible administrative experience in payroll processing is required.
• Experience producing payrolls with in-house payroll systems is required.

Preferred Qualifications

• Bachelor’s Degree. With a Bachelor’s degree, one year of progressively responsible administrative experience in payroll processing is required.
• Experience producing payrolls for an employer with at least two-hundred and fifty employees is preferred.

Special Conditions for Eligibility

• Must be willing to work overtime, weekends, and evenings as required.

Knowledge, Skills, and Abilities

• Knowledge of payroll and accounting principles, payroll methods, Department of Labor regulations, and federal and state tax regulations is required.
• The ability to work independently and a working knowledge of Word and Excel is required.
• The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
• The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Physical Demands

• Sitting Frequently
• Standing Frequently
• Walking Occasionally

Working Environment

• Work is performed in a typical interior/office work environment;
• Work with frequent interruptions;
• No or very limited exposure to physical risk.

Pay Rate $16.46 Hr. Work Location/Campus Center Las Vegas, NM Campus EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email hr@nmhu.edu

Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW


Posting Number AS412P Open Date 08/25/2020 Close Date Open Until Filled Yes Special Instructions to Applicant

A complete online application must include: 1) Letter of interest/cover letter; 2) Resume; 3) Names, telephone numbers and email address of three (3) professional references in online application; 4) copy of High School Diploma or equivalent, or unofficial transcripts conferring degree. Candidates who are invited for on-campus interviews will be required to submit official transcripts. References will be contacted in conjunction with on-campus interview. Upload required materials with online application. For disabled access or services, call (505) 454-3242 or contact Human Resources at hr@nmhu.edu NMHU IS AN EQUAL OPPORTUNITY EMPLOYER

Quick Link http://nmhu.peopleadmin.com/postings/6091 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  3. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  4. * Tell us how you maintain constant performance while under time and work load pressures.

    (Open Ended Question)

  5. * Please describe any previous experience you have working in a customer service enviornment

    (Open Ended Question)

  6. * Please describe the attributes that will make you a strong candidate for this position

    (Open Ended Question)

  7. Are you a current employee of the university?
    • Yes
    • No
  8. What have you done to improve your audit knowledge in the past year?

    (Open Ended Question)

  9. Do you have experience in working with detailed budgets?
    • Yes
    • No
  10. Do you have experience using automated accounting systems?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Cover Letter/ Letter of Interest
  2. Resume
  3. High School Diploma or GED
Optional Documents
  1. Unofficial Transcripts Conferring Required Degree
  2. Letter(s) of Recommendation


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