Administrator II/III, Academic Programs



Position Details

Requisition Number

S415P

Home Org Name

Engineering Administration

Division Name

Samuel Ginn Col of Engineering

Position Title

Administrator II/III, Academic Programs

Job Class Code

AA02A

Appointment Status

Full-time

Part-time FTE

Limited Term

Yes

Limited Term Length

2 year limited term appointment, continuation of employment will be contingent upon availability of funding

Job Summary

Coordinates and/or directs all aspects of academic related program(s) and service(s).

Essential Functions

Plans activities to recruit and retain students to participate in the programs.

Assists the program coordinators or leaders with a variety of high-level administrative/professional program support responsibilities. Serves as the primary contact with students interviewing for positions. Provides hiring and onboarding administration as well as entering payroll corrections and removing students from the program when they leave. May also assist with the security clearance process.

Coordinates program/services activities to ensure relevant guidelines, specifications, policy and/or procedures are enforced and followed by participants and administrators. Program requires students have a level of training on safety and security policies as well as general Auburn policies.

Provides information to and facilitates communication between administrators, faculty, staff, and students concerning program/services. Position will serve as the point of contact for students, faculty advisor and sponsor representatives and includes monthly reporting of student activities.

Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections; may research, write, submit, and/or administer grants and proposals for submission. Responsible for tracking payroll and cumulative salary expenditures for the life of the projects.

Prepares, reviews, and edits an assortment of communications through various media outlets.

Maintains relevant spreadsheets to ensure accurate and accessible records.

May require some travel.

Education Level

Bachelor's Degree

Field of Study

Degree in discipline related to program

Years of Experience

Level II 2 years Level III 4 years

Area of Experience

Experience in project or program administration

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Knowledge of hiring practices, interviewing, labor laws, on-boarding new hires, AU policies and procedures, Kronos and banner
advanced excel skills including pivot tables, advanced pivoting and macros

Salary Grade

32

Salary Range

$39,300 - $75,100

Job Category

Administrative

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

09/08/2020

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

http://www.auemployment.com/postings/18979
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Advertisement/Publication
    • Website
    • Public Job Posting (auemployment.com site)
    • Academic Conference
    • Agency Referral
    • Internal Job Posting
    • Personal Referral
    • Veterans Assistance Services (Veteran Job Boards, Military Base Services, State Vet Rep, etc.)
    • Disability Assistance Services (Disability Job Boards, ABLE Network, Voc-Rehab referral, etc.)
    • Other
  2. * Do you have a Bachelor's Degree from an accredited institution?
    • Yes
    • No
    • Will obtain within 6 months
  3. * Do you have 2 years of experience in project or program administration, or an advanced degree to use in lieu of experience?
    • Yes
    • No