Risk & Insurance Coordinator

California, United States
Salary Not Specified
Sep 04, 2020
Employment Type
Full Time


This is a Promotional and Open Competitive recruitment, which will result in two eligibility lists.


WELCOME TO SANTA MONICA COLLEGE! This permanent opportunity is being offered in addition to the permanent Insurance Program Specialist (only open to current, permanent SMC Classified employees ). Only one of these positions (Risk & Insurance Coordinator OR Insurance Program Specialist) will be filled on a permanent basis. Candidates who are interested in both positions must complete separate applications for each recruitment.

The Risk & Insurance Coordinator organizes and coordinates the daily operations of the District's risk management program, including accident, liability and property insurance, student injury claims, employee safety, injury and illness prevention programs, loss control, and workers' compensation. This position reports to Daniel Philips, Interim Director of Safety & Risk Management, and is scheduled to work 8:00 AM to 5:00 PM, Monday through Friday, 40 hours per week, 12 months per year .

Please Note: The Risk & Insurance Coordinator is a professional-level position responsible for independently performing complex duties related to coordination and administration of risk management activities. This position is expected to perform more complex duties and possess greater job-related knowledge compared to the Insurance Program Specialist; significant prior experience in Risk Management is expected.

Why Work at SMC?
At SMC, you will work beside a diverse group of individuals who leverage their combined talents and passions to accomplish something great. No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty.

Some details about us:

  • We are currently the number one transfer college to UCLA, USC, the University of California system, and Loyola Marymount University
  • We are committed to sustainable practices and are accessible via environmentally-friendly transportation options, including the Expo Line and Big Blue Bus.
  • We are one of the select community colleges in California approved to award a Bachelor's degree. SMC currently awards a Bachelor's degree in Interaction Design.

Please visit us here to learn more about us and why we are Proud to Be SMC!

We value our employees as individuals, and recognize the value of work-life balance, the health of you and your family, and professional development. We offer a variety of benefits and perks to support new members of our team, including:

  • 17 paid holidays*
  • 12 paid vacation days*
  • 12 paid illness days*
  • Fully paid medical, dental, and vision-care coverage (including eligible dependents)
  • Membership in the California Public Employee Retirement System (CALPERS)
  • 5% increase in base pay for every 5 years worked with SMC, up to 35 years of service.
  • Waived tuition fees for classes taken at Santa Monica College.
  • Reimbursement for related classes, conferences or workshops to empower your professional development (up to $1500 per fiscal year).
  • Free access to the Employee Assistance Program (EASE).
  • Free Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program

*Holidays, vacation, and illness days listed above assume a 12-month, 40-hour per week schedule. Vacation and illness days are prorated for other work schedules.

Salary Placement
New Employees: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement (not to exceed the third step) based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements.

Current Employees: Upon promotion, the new salary for a current, permanent employee is based on Merit Rule 12.2.8. In accordance with the rule, employees are entitled to at least a one-step (5%) salary increase, and may be eligible for advanced step placement in accordance with established criteria.

**Important Note:** In response to an unanticipated budget shortfall resulting from COVID-19, temporary furloughs have been implemented at Santa Monica College. The working hours of this position will be reduced by one (1) working day per month through June 2021 (unless terminated earlier or extended through negotiated agreement). Please note that the monthly and annual salaries listed on this job bulletin do not reflect these furlough days.

What You Will Bring to the College

Our ideal candidate will:

  • Possess prior experience independently implementing and/or coordinating a broad range of risk management programs and activities
  • Have significant experience analyzing, interpreting and applying laws and regulations related to insurance and liability, workers' compensation, and health and safety in the State of California.
  • Be a self-starter with the ability to meet time sensitive deadlines with minimal oversight.
  • Possess outstanding organizational and self-management skills, and have proven experience systematically and accurately organizing, monitoring and maintaining a high volume of documents, records, and program activities, including those with critical impact on departmental and/or organizational operations.
  • Effectively communicate, build effective relationships, and collaborate with a wide-range of internal and external stakeholders.
  • Demonstrate resourcefulness and the ability to research, obtain, and apply information related to a wide-range of risk management functions.
  • Demonstrate proficiency with common computer applications, such as Microsoft Office suite, and be able to learn specialized risk management computer applications.

About the Selection Process
The selection process tentatively consists of a Qualifications Appraisal Interview (weighted 100%), which may be preceded by a Training & Experience Evaluation (pass/fail). Candidates must be successful on all test parts to be placed on the eligibility list. The eligibility list created from this recruitment will be used to fill any vacancies that occur during the one year life of the eligibility list, including temporary and permanent positions.

For additional information regarding the recruitment process, please see the 'Job Applicants' menu in the FAQ section.

Santa Monica College reserves the right to modify the stated test components and weights prior to the administration of any test.

Communication for this recruitment will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this recruitment.

The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed here .

'Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment.'

Examples of Duties

Monitors and coordinates the District's property and liability insurance program; serves as the principal liaison in receiving, processing and adjudicating liability claims and lawsuits filed against the District.

Ensures risk and insurance programs are in compliance with Federal, State and local laws, and OSHA regulations; manages retention of records for inspections, investigations, violations, and other safety related activities; coordinates and tracks corrective actions.

Assists departments, students and employees regarding accident reporting, insurance coverage, accident/injury prevention, and compliance with related laws, regulations, policies and procedures.

Coordinates and monitors various agency-wide and department specific safety programs to mitigate risks.

Reviews and evaluates District and third-party contracts to determine required insurance coverage for grants, clinical sites, student film projects, and select events; obtains or issues certificates of insurance; prepares, distributes and collects student waivers and releases of liability; monitors accident reports for safety issues that need to be addressed and notifies appropriate department.

Provides technical information and serves as liaison to Human Resources, Campus Counsel, other District staff, injured workers, claims administrators, and medical and legal professionals

regarding worker's compensation matters, to ensure mandated examinations, treatments, benefits, claims, and notifications are administered in a timely manner.

Coordinates the investigation of worker's compensation claims and the preparation of materials and evidence for use in hearings, litigation and insurance claim cases.

Monitors District's hazardous waste program; confers with third party administrator and/or Facilities Management Department to identify, verify and manage potential hazards; schedules environmental testing, surveying and material inventory.

Works with District employees, insurance adjusters, attorneys, public agencies and claimants to research and obtain information to resolve property and liability claims and determines course of action for resolution of small claims; obtains signed releases and issues payments; directs large claims and summons to third party administrators.

Researches and collects information for and processes a variety of risk management and workers' compensation-related reports, forms, logs, records, files and other documents, including accident reports, claim forms, public self-insurers annual reports and OSHA logs and reports; ensures that financial and confidential records and files are properly maintained.

Confers with insurance carriers and third party administrators on employee and student risk policies, procedures, and training programs.

Coordinates and tracks the evaluation of workstations to determine employee ergonomic needs; reviews recommendations with supervisors.

Researches, recommends, interprets, and maintains policies and procedures related to the District's risk and insurance services.

Assists in risk management budget administration by planning and tracking expenditures and resolving routine budget matters.

Performs a variety of administrative duties, such as maintaining and updating files, creating forms, receiving and distributing departmental mail, preparing purchase requisitions, and tracking and processing invoice payments in a timely manner.

Performs other related duties as requested or assigned.

Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending order of importance.

Minimum Qualifications

Education Requirement:
A Bachelor's degree from an accredited college or university, preferably in public, business, finance, or business administration.

Experience Requirement:
Three years of progressively responsible, full-time experience in at least two of the following: risk management, insurance administration, worker’s compensation, or benefits. Experience in the public sector and program coordination preferred.

Education/Experience Equivalency:
Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis.

Licensure and/or Certification:
Valid designation as an Associate in Risk Management (ARM) or Worker's Compensation Claims Professional (WCCP) is desirable.

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